Standards, compliance and planning

How to apply for a works approval


How do I apply for a works approval?

Before applying for a works approval it is important that you first lodge an Approvals proposal pathway form (Word 508KB) with EPA. This will allow us to assess the need for an approval and tell you how long the approval will take from our accepting the application to giving you our decision. A works approval application consists of two elements:

Our current works approval system produces a tailored application template by completing a checklist and referring to the relevant guidelines.

How to complete a works approval application

  • Go to the Works approval application checklist page.
  • Complete the checklist and use it to generate and save a tailored application document.
  • Prepare the application document by referring to relevant sections of the WA guideline for the required information.
    You do not need to go through the whole guideline when preparing an application.
  • Complete the supporting information and attach it to the application.
  • Submit your application as required below.

The following figure illustrates this process in more detail as a road map for preparing a works approval application. Also see our YouTube video for a visual explanation of the process.

Roadmap of the works approval process
(click image for large version – long text description)

Roadmap of the trial works approval applcation process

* Note that saving and retrieving your application is not yet available, but will be in the final version. For now, please continue from step 2 to step 3.


What to submit and where

You will need to submit:

  • an electronic copy of your works approval application document
  • a copy of the summary of your responses (completed checklist)
  • a signed copy of the supporting information.

Email the whole package of information to approvals.applications@EPA.vic.gov.au

Can an EPA works approval and council planning permit applications be assessed in parallel?

Yes. There is a joint process (see summary of joint process) which enables parallel processing of standard EPA works approvals and planning permits.This joint process includes:

  • a joint pre-application meeting with the applicant, local government, EPA and any other agency or referral authority likely to be asked for specific advice during the assessment an application
  • joint advertising of applications
  • coordinated community engagement activities and events.

The agreed arrangements, roles and responsibilities of EPA, council, agencies and proponents during the joint processing of applications are recorded in a coordination plan (Word 34KB).

  • Guidance on the joint process (PDF 239KB) Guidance is also provided for applicants on activities that they should lead, such as information sessions. 

Please call 1300 372 842 (1300 EPA VIC) if you think a joint process may be suitable for your project.

Page last updated on 10 Jul 2017