The movement of controlled waste from interstate to Victoria is managed by the National Environment Protection (Movement of Controlled Waste between States and Territories) Measure (NEPM).

Requirements for the movement of controlled waste from interstate to Victoria are provided in Movement of controlled waste into Victoria (publication IWGR831). The application form is available on the waste transportation forms page.

The interstate movement of prescribed industrial waste (PIW) from Victoria is managed under both:

• the Industrial Waste Management Policy (Movement of Controlled Waste Between States and Territories)
• the Environment Protection (Industrial Waste Resource) Regulations 2009.

Requirements for the movement of PIW from Victoria are provided in Movement of industrial waste from Victoria (publication IWGR832). The application forma is available on the waste transportation forms page.

Certificate books for the interstate movement of PIW can be purchased form EPA by calling our customer service team on 1300 372 842 (1300 EPA VIC).

To apply for a new vehicle permit, please go to the EPA Interaction Portal to register. The publication  Permit to transport prescribed industrial waste (publication IWRG811) provides guidance on how to apply for a new permit.

Both businesses and individuals can apply for a vehicle permit.

Whether you are a business or an individual, you must select ‘Register as a business’ when creating an account in the EPA Interaction Portal. 

Any business or individual can register on the EPA Interaction Portal.

Whether you are a business or an individual, you must select ‘Register as a business’ when creating an account in the EPA Interaction Portal to apply for a new permit.

The minimum information required to enable EPA to process applications from vehicle lessees should be contained in a lease agreement that includes the following:

• the names of the parties in the agreement
• the date of the agreement
• vehicle details (including registration number)
• conditions of the agreement:
  • duration of the agreement
  • commencement date
  • who is responsible for what (as a minimum, including who is responsible for ensuring that the vehicle is fit for the purpose of transporting the prescribed industrial waste to be specified in the permit, and for maintaining the insurance policy)
  • signatures of the lessor and the lessee.

Only drivers who have undertaken training provided by the Victorian Waste Management Association (VWMA) can drive the vehicle. The VWMA can be contacted through their VWMA or by phone 03 9646 8590.

Vehicles carrying asbestos and contaminated soil in a quantity of 500 kg/litres or more are considered as placarded loads, and must have the Dangerous Goods “Class 9” labels on the front and rear of the vehicle. If the waste is carried in secondary containers (e.g. wheely bins), these units must be secured to the tray of the vehicle using load restraining devices.

Asbestos (packages and bulk loads) must be protected from adverse weather conditions using waterproof tarp covers (e.g. 650 gram PVC tarpaulin with acrylic lacquer on the top side, enveloped sides and tie downs). Higher vehicles must be fitted with retractable tarps or roll-on roll-off type tarp covers.

The driver’s cabin and load carrying area should be physically separated by a solid partition.

Guidance on the vehicle requirements is provided in Vehicle guidance: Non-tanker vehicles/trailers (EPA publication IWRG814) and a summary of the requirements is available in Appendix 1 of this document. A vehicle features/fittings photograph guide is also available on the EPA website.

Asbestos waste must be appropriately packaged in accordance with the requirements of Asbestos transport and disposal (EPA publication IWRG611).

EPA must issue the permit or reject the application within 21 days of receipt of a complete application and the relevant application fee, or 21 days after receiving any additional information requested by us, whichever is the later.

To help EPA process an application more efficiently, the applicant must ensure that they provide all the required information as detailed in the vehicle permit application form and relevant guidance material. Guidance and forms can be found on the waste transportation forms page of the EPA website.

Delays can occur when applications are incomplete.

This error can mean different things. Ensure you have all the correct details of the vehicle registration number, and owner's name with you as you fill in the online form.

• Confirm that there isn't typo in the registration number.
• If you are not a lessee, make sure that the name or company name used to register on the EPA portal matches the one provided to VicRoads as the owner of the vehicle. If it doesn't, either create a new portal account with the matching name or company name OR get the vehicle transferred in VicRoads to the company name and then apply again.
• If you are a lessee, make sure that there is no typo in the vehicle owner's name field.

The body type does not affect the registration number check.

If this still doesn't solve your issue, please contact our customer support team on 1300 372 842 (1300 EPA VIC).

For applications that have been submitted:

After you have submitted your application the date displayed represents the timeframe you have to make payment. Once you have made payment, the system calculates the 21 day timeframe that EPA has to issue your permit.

For applications that have been saved as a draft:

After you save your application as a draft, the due date that will display represents the timeframe you have to complete your application. If you don't complete your application in this timeframe, your application will be cancelled.

For an application as an individual, please ensure that you have the following documents scanned and ready to be uploaded:

• driver's licence
• vehicle registration certificate
• statutory declaration of the person who has committed a relevant offence (if applicable)

If you are making an application on behalf of a company, please ensure that you have the following documents scanned and ready to be uploaded:

• driver's licence of the applicant
• vehicle registration certificate
• letter from the director of the company
• statutory declaration(s) of the person who has committed a relevant offence (at an individual or corporate level as applicable).

AS2809 tanker design approval (for tanker applicants applying for flammable liquid).

Lease agreement (for lessee applicants).

Permit to transport prescribed industrial waste (IWRG811) provides guidance on which documents are required when applying for a new permit.

Please note that the size limit per attachment is 10MB.

Image files must be submitted in one of the following formats:

• .ai - Adobe Illustrator file
• .bmp - bitmap image
• .gif - GIF image
• .ico - Icon file
• .jpeg or .jpg - JPEG image
• .png - PNG image
• .ps - PostScript file
• .psd - PSD image
• .svg - scalable vector graphics file
• .tif or .tiff - TIFF image

Document files must be submitted in one of the following formats:

• .doc and .docx - Microsoft Word file
• .odt - OpenOffice Writer document file
• .pdf - PDF file
• .rtf - rich text format
• .tex - A LaTeX document file
• .txt - plain text file
• .wks and .wps- Microsoft Works file
• .wpd - WordPerfect document
• .csv - Comma separated value file
• .ppt - PowerPoint presentation
• .pptx - PowerPoint Open XML presentation
• .csv - Comma separated value file

The EPA has guidelines on vehicle standards which describe the vehicle feature/fittings requirements applicable to each vehicle type and the associated permitted waste codes.

• Vehicle guidance: Non-tanker vehicles/trailers (publication IWRG814)
• Vehicle guidance: Tanker/tanker trailer (publication IWRG816)
• Vehicle features/fittings photograph guide

Further information can be sought from the Victorian Waste Management Association.

Waste effluent discharges into the environment are subject to works approvals and licensing.  An exemption from these statutory processes is provided where an effluent reuse scheme meets EPA specifications. Further information can be found in the  Industrial Water Reuse (publication IWRG632) .

You must submit an application to amend your permit. The application should be emailed to wasteissues@epa.vic.gov.au. EPA must amend, or refuse to amend, a permit within 21 days after receiving a complete application and the relevant application fee.

You can surrender your permit at any time by returning the permit statutory document along with a written request. You will be advised of the receipt of the request and if a pro-rata refund is applicable. The pro-rata refund can take up to 30 days to be issued once the surrender has been finalised.

Alternatively, if you are the new vehicle owner, you can apply to transfer the permit into your name by submitting an application to transfer the permit. Email the application to wasteissues@epa.vic.gov.au. EPA will acknowledge receipt of the application and advise the value of the fee once assessment of your application is complete.

EPA must process the transfer within 21 days of receipt of a complete application and the relevant application fee, or 21 days after receiving any additional information requested by us, whichever is the later.

If you are a producer, accredited agent or transporter, once your registration for the EPA Interaction Portal has been finalised and you have received your log in details, electronic waste transport certificates will be automatically allocated to your account.

Help with your waste transport certificates

Yes, the Environment Protection (Industrial Waste Resource) Regulations 2009 require prescribed industrial waste (PIW) to be transported in permitted vehicles and using waste transport certificates.

To enable the temporary storage of asbestos or designated waste (liquid 30XY) at an unlicensed site, the occupier must register the premises as a temporary storage site on EPA's website portal. This will enable waste transport certificates to be completed (as required by the Environment Protection (Industrial Waste Resource) Regulations 2009).

The material must be legally transported to and from the temporary storage site.

Email your completed application to wasteissues@epa.vic.gov.au. Granting accredited agent status is not automatic. Authorisation is based on a demonstrated knowledge of, and compliance with, the permit and waste transport certificate system. Assessment takes three to six months. There is no fee applicable; however, the transporter must satisfy the requirements.

Further information can be found here.

You must obtain a consignment authorisation from the environment protection agency in the receiving state prior to the movement of prescribed industrial waste. There are also requirements, under the Environment Protection (Industrial Waste Resource) Regulations 2009 for the movement of non-liquid PIW (solids and sludges) to another state or territory from Victoria.

• Guidance on the movement of controlled waste into Victoria.
• Guidance on the movement of prescribed industrial waste from Victoria.
• Application forms for transportation of prescribed industrial waste across state borders.