Waste transport certificates are required under the Environment Protection (Industrial Waste Resource) Regulations 2009 (the regulations) to track the movement of prescribed industrial waste (PIW) from end to end. Waste transport certificates enable information about the PIW to be passed on in the waste management chain, including the categorisation of the waste and who has had control of the waste.

It is the responsibility of the waste producer, transporter and receiver to complete a transport certificate for each consignment of PIW within seven days, unless an exemption applies. A waste transport certificate has three sections that the appropriate parties must complete accurately and in full.

You may be exempt from using waste transport certificates under the Industrial Waste Resource Regulations (2009) and the Scheduled Premises Regulations (2009). For example, transporting less than 50 kilograms or litres of prescribed industrial waste, for no fee or reward is exempt. If you’re not sure, contact EPA on 1300 372 842 (1300 EPA VIC).

Penalties for failure to provide waste transport certificates

From early 2021, EPA will escalate our response to those who fail to comply with the Regulations. Failure to complete a waste transport certificate within seven days of receiving the waste is an offence under the Regulations. Providing incorrect information on a waste transport certificate is also an offence under the Regulations. These offences carry penalties of up to $3,643.84 per waste transport certificate.

Parts of waste transport certificates and who completes them

Waste producers are encouraged to complete Part A. EPA recognises business operating models vary therefore transporters may complete and submit Parts A and B providing:

  • they provide producers with the information in Part A and B before they move the waste
  • the producer's details are provided in the producer comment field in Part A
  • they complete Part A and Part B before transporting PIW.

The accredited agent can also complete Part B but must do so before transporting PIW.

The waste receiver must complete Part C within seven days of receiving the waste.

For information on the movement of waste interstate see Interstate transport.

How to get and use waste transport certificates

See help with waste transport certificates for information about:

  • how to get waste transport certificates
  • how to register on the EPA Interaction Portal to use waste transport certificates
  • help with using the EPA Interaction Portal
  • emergency waste transport certificates
  • why EPA is switching to electronic waste transport certificates. 

We give guidance on:

More about managing waste transport

Transporting prescribed industrial waste (PIW)

Accredited agents

Interstate transport of waste

Permit to transport PIW

Secondary beneficial reuse of waste

Waste transport FAQ

How to manage industrial waste

Reviewed 1 March 2021