Waste permissions and transport
The movement of controlled waste to or from interstate is managed by the National Environment Protection (Movement of Controlled Waste between States and Territories) Measure (NEPM).
See interstate transport of waste for more information.
When you’re transporting reportable priority waste (RPW) for a fee or reward, you must have a permission for the vehicle, regardless of the quantity.
Depending on the type of RPW you’re moving, you’ll need either an A10a permit or an A10b registration. An A10a permit is required for B100, E100, G100 and R100 waste codes. You don’t need a permission to transport waste tyres and tyre pieces (T140, T141).
If you’re transporting reportable priority waste (RPW) for no fee or reward and the RPW has a net load of less then 50 litres, you don’t need a permission.
A waste transport permission is valid for up to 5 years.
Both businesses and individuals can apply for a waste transport permission. The vehicle owner, company nominee or vehicle lessee can apply.
If you’re applying for an A10a or A11 permit, EPA will issue or reject your application within 15 business days of receiving the completed application and application fee. If we require additional information after you’ve submitted your application, it may take longer.
If you’re applying for an A12 permit, EPA will issue or reject your application within 42 business days of receiving the completed application and application fee. If we require additional information after you’ve submitted your application, it may take longer.
To help EPA process an application more efficiently, ensure you provide all information required in the permission application form and relevant guidance material.
Delays can occur when applications are incomplete.
Applications for an A10b registration are granted within 24–48 hours of applying.
An application for a new waste transport permission has an associated fee. A reduced fee applies to a short-term A10a permit (not exceeding three months).
You can now pay the fee when you submit your application, or you can choose to receive an invoice for later payment.
If you choose to pay the application fee when you submit your application, you’ll need to pay by credit card.
If you choose the invoice option, you’ll receive the invoice by email. It’ll also be available on your application page in the EPA Portal. You can then pay the invoice by credit card, BPAY or cheque.
No. You must apply for a new permit for the new vehicle.
For an application as an individual, make sure you have the following documents scanned and ready to be uploaded:
- drivers licence
- vehicle registration certificate
- statutory declaration of the person who has committed a relevant offence (if applicable).
If you’re making an application on behalf of a company, make sure you have the following documents scanned and ready to be uploaded:
- drivers licence of the applicant
- vehicle registration certificate
- letter from the director of the company
- statutory declaration(s) of the person who has committed a relevant offence (at an individual or corporate level, as applicable)
- AS2809 tanker design approval (for tanker applicants applying for flammable liquid)
- lease agreement (for lessee applicants).
Image files must be submitted in one of the following formats:
- .bmp – bitmap image
- .gif – GIF image
- .cad – CAD file
- .dwg – AutoCAD file
- .plt – AutoCAD file
- .geojson – ArcGIS file
- .jpeg or .jpg – JPEG image
- .png – PNG image
- .tif or .tiff – TIFF image.
Document files must be submitted in one of the following formats:
- .doc or .docx – Microsoft Word file
- .pdf – PDF (Acrobat) file
- .csv – comma-separated value file
- .ppt – PowerPoint presentation
- .pptx – PowerPoint Open XML presentation
- .xls or .xlsx – Microsoft Excel file
- .msg – Microsoft Outlook file
- .xml – Extensible Markup Language (XML) file
- .inp – Urdu InPage file
- .rnk – RNK formatted file.
The minimum information EPA requires to process applications from vehicle lessees should be contained in the lease agreement:
- the names of the parties in the agreement
- the date of the agreement
- vehicle details (including registration number)
- conditions of the agreement:
- duration of the agreement
- commencement date
- who is responsible for what (as a minimum, including who is responsible for ensuring that the vehicle is fit for the purpose of transporting the prescribed industrial waste to be specified in the permit, and for maintaining the insurance policy)
- signatures of the lessor and the lessee.
It’s an offence under the Environment Protection Act 2017 to:
- provide information or make a statement that is false or misleading
- conceal relevant information
- produce a document that is false or misleading.
EPA may suspend or revoke a permission if we believe that information provided in a permission application was materially incorrect or misleading.
The system won’t let you proceed if you don’t provide all the required information.
If you believe you need to submit more information after submitting your online application, please contact us on 1300 372 842 (1300 EPA VIC).
Anyone who drives a vehicle transporting RPW must have completed training approved by EPA.
Approved training is available through the Victorian Waste Management Association (VWMA). The course covers topics including waste management, vehicle preparation and emergency procedure guides. A VWMA bridging course for already trained drivers is available to complete until 1 October 2021.
What is a letter from the director of the company? When do I need to attach it to the vehicle permit application form?
This means a letter on company letterhead that confirms the applicant is applying on behalf of the company. It’s always needed for company applications.
In the online application there’s a specific field allocated for uploading this letter.
These publications provide information on types of feature/fittings that your vehicle may have in place, depending on the waste type you wish to transport, the waste code requirements and the type of vehicle you have:.
This error can mean different things. Ensure you have the owner’s name and all the correct details of the vehicle registration number with you as you fill in the online form.
- Confirm there isn’t a typo in the registration number.
- If you are not a lessee, make sure the name or company name used to register on the EPA portal matches the one provided to VicRoads as the owner of the vehicle. If it doesn’t, either create a new portal account with the matching name or company name OR get the vehicle transferred in VicRoads to the company name and then apply again.
- If you are a lessee, make sure there is no typo in the vehicle owner’s name field.
The body type doesn’t affect the registration number check.
If this still doesn’t solve your issue, please contact us on 1300 372 842 (1300 EPA VIC)..
What do I do if there is a change to the vehicle registration number, waste codes or business name for a vehicle permit?
You must submit an application to amend your permit through the EPA Portal.
You can surrender your waste transport permission at any time by returning the permit statutory document along with a written request. We‘ll advise you when we receive the request and if a pro-rata refund is applicable. The pro-rata refund can take up to 30 days to be issued once the surrender has been finalised.
Alternatively, if you are the new vehicle owner, you can apply to transfer the permit into your name by submitting an application through the EPA Portal.
EPA no longer requires vehicles to display a waste transport permission sticker. From 1 July 2021 old stickers will be obsolete and may be removed.
You can get a replacement copy of your permit or registration by emailing us at firstname.lastname@example.org.
Vehicles carrying asbestos and contaminated soil in a quantity of 500 kg/litres or more are considered as placarded loads, and must have the Dangerous Goods ‘Class 9’ labels on the front and rear of the vehicle. If the waste is carried in secondary containers (e.g., wheely bins), these units must be secured to the tray of the vehicle using load restraining devices.
Asbestos (packages and bulk loads) must be protected from adverse weather conditions using waterproof tarp covers (e.g., 650 gram PVC tarpaulin with acrylic lacquer on the top side, enveloped sides and tie downs). Higher vehicles must be fitted with retractable tarps or roll-on roll-off type tarp covers.
The driver’s cabin and load carrying area should be physically separated by a solid partition.
Guidance on the vehicle requirements is provided in Vehicle guidance: non-tanker vehicle/trailers (IWRG 814), and a summary of the requirements is available in Appendix 1 of this document. A vehicle features/fittings photo guide is also available.
Asbestos waste must be appropriately packaged in accordance with the requirements of Asbestos transport and disposal (publication IWRG611).
EPA has guidelines on vehicle standards which describe the vehicle feature/fittings requirements applicable to each vehicle type and the associated permitted waste codes:
- Vehicle guidance: Non-tanker vehicles/trailers (publication IWRG814)
- Vehicle guidance: Tanker/tanker trailer (publication IWRG816)
- Vehicle features/fittings photo guide
Contact the Victorian Waste Management Association (VWMA) for more information.
All waste must be sent to a lawful place. Reportable priority waste (RPW) carries the highest levels of control. Typically it must go to a site with an EPA permission authorising it to receive that waste type. RPW must also be transported in a vehicle that holds the appropriate type of EPA permission.
Once you’ve classified your waste and determined the waste code, you can search for transporters and receivers who are authorised to receive that type of RPW. You can do this by creating an EPA Portal account and creating a draft waste record. If you aren’t ready to transport the waste, leave the record in draft without pressing ‘submit;.
A full list of the waste codes is set out in Schedule 5 of the Environment Protection Regulations 2021 and also in Waste Codes (publication IWRG822).
Under the new laws, some of the waste codes and waste descriptions have changed. There are also now waste codes for all types of industrial waste, not just the wastes that require tracking. This is because waste codes now play a key role in helping those in management or control of all types of waste to comply with their obligations under the new laws.
You can find guidance on the changes to the waste codes in Waste code transition to Environment Protection Regulations 2021 (publication 1967).
The Environment Protection Act 2017 provides for a new statutory role called an accredited consigner. Accredited consigners work closely with waste producers.
Under the new laws the role of accredited agent no longer exists.
Yes. You must get a permit from the Department of Agriculture, Water and the Environment, Canberra, ACT on 1800 803 772.
You must also record movements of reportable priority waste in Waste Tracker. The export location is a lawful place and would be recorded as the destination in Waste Tracker. The export approval number is recorded as the Basel number.
Contact us on 1300 372 842 (1300 EPA VIC).
When you’re creating a waste record, the receiving facilities that are permissioned to accept that waste code will be visible to choose. When the receiving site needs to nominate their permission, the relevant fields will also be pre-populated in the drop-down list.
Waste records can be cloned in Waste Tracker. To save time entering recurring information, you can copy an existing record on your dashboard and then edit it before submitting. You can’t clone draft records.
Does the Waste Tracker app auto-record locations when it’s ‘offline’ and does the web-based portal record locations?
The app and portal capture location only when pick-up or drop-off is selected. It can only do this if ‘location services’ is enabled on the device and for the app or browser.
If location services isn’t enabled, the driver will get a notification advising them to turn location services on to continue.
If the app is offline when the location data is captured, the data is stored locally until the app is next online and is then sent to EPA.
As long as Part A is completed, the waste receiver will still be able to complete Part C. This can still be done even if the information in Part B is incomplete or wrong.
As a record is required for every pick up, the transport company can create the waste record for the driver. They can do this while the driver is on their way and add it to the grouped load before it’s picked up.
If a driver finds waste is incorrectly described at pick-up, they should enter the new details as a discrepancy in the waste record. At this point, the transporter will also need to make sure they have a permission to carry that particular waste, if it’s different from what was originally consigned.
The driver should also record the amount of waste picked up. If they take the waste to a different receiver than what’s been nominated in Part A, the receiver can look up the waste record ID and complete the waste transport record.
Reviewed 2 July 2021