This page was copied from EPA's old website. It was last updated on 30 May 2017.
For more information see:
The movement of controlled waste from interstate to Victoria is managed by the National Environment Protection (Movement of Controlled Waste between States and Territories) Measure (NEPM).
Requirements for the movement of controlled waste from interstate to Victoria are provided in Movement of controlled waste into Victoria (publication IWGR831). The application form is available on the waste transport forms page.
See interstate transport of waste for more information.
The interstate movement of prescribed industrial waste (PIW) from Victoria is managed under both:
- Industrial Waste Management Policy (Movement of Controlled Waste Between States and Territories)
- Environment Protection (Industrial Waste Resource) Regulations 2009.
Requirements for the movement of PIW from Victoria are provided in Movement of industrial waste from Victoria (publication IWGR832). The application form is available on the waste transport forms page.
Certificate books for the interstate movement of PIW can be purchased form EPA by calling our customer service team on 1300 372 842 (1300 EPA VIC).
See interstate transport of waste for more information.
When you are transporting prescribed industrial waste (PIW) for a fee or reward you must have a permit for the vehicle regardless of the quantity. To identify whether the waste is PIW, refer to the Industrial Waste Resource Guidelines.
A waste transporter transporting prescribed industrial waste (PIW), for no fee or reward, where the net load is less than 50 kilograms or litres, is exempted from the requirement to hold a permit.
A permit is valid for 12 months. A renewal invoice will be issued approximately 2 months before the permit is due to expire.
Both businesses and individuals can apply for a vehicle permit. The vehicle owner, company nominee or the vehicle lessee can apply.
To apply for a new vehicle permit, see:
Permit to transport prescribed industrial waste (publication IWRG811) also provides guidance on how to apply for a new permit.
Go to the EPA Interaction Portal to register.
Both businesses and individuals can apply for a vehicle permit.
Whether you are a business or an individual, you must select ‘Register as a business’ when creating an account in the EPA Interaction Portal.
EPA must issue the permit or reject the application within 21 days of receipt of a complete application and the relevant application fee, or 21 days after receiving any additional information requested by us, whichever is the later.
To help EPA process an application more efficiently, the applicant must ensure they provide all the required information as detailed in the vehicle permit application form and relevant guidance material.
Guidance and forms:
Delays can occur when applications are incomplete.
Is there an application fee for a new application? If so, how much is the fee and when do I need to pay?
When you submit your application, you will be notified by email of the application fee amount. This will need to be paid within 7 days from the date of the notification of payment. Payment reference details will be provided with this notification.
Do not send any fee with your application.
You can pay your application by phone or by cheque. Please contact us on 1300 372 842 (1300 EPA VIC) for payment details.
What does the due date on the landing page mean and why does it change after I have made the payment?
For applications that have been submitted
After you have submitted your application the date displayed represents the timeframe you have to make payment. Once you have made payment, the system calculates the 21 day timeframe that EPA has to issue your permit.
For applications that have been saved as a draft
After you save your application as a draft, the due date that will display represents the timeframe you have to complete your application. If you don't complete your application in this timeframe, your application will be cancelled.
No, currently the online form is only for new permits. To amend an existing permit, including changes to waste types, number plate change or company name change, complete the Application for amendment of permit to transport prescribed industrial waste (form F1008) and send it as a PDF or Word document to email@example.com.
I want to transfer my permit to another business. Can I use the online form to apply for the transfer?
No, the online form is only for new permits. To transfer a permit, the new vehicle owner to whom the permit is to be transferred will need to:
- complete the Application for transfer of permit to transport prescribed industrial waste (form F1010)
- send it as a PDF or Word document to firstname.lastname@example.org.
No. You must submit a new permit application for the new vehicle.
Any business or individual can register on the EPA Interaction Portal.
Whether you are a business or an individual, you must select ‘Register as a business’ when creating an account in the EPA Interaction Portal to apply for a new permit.
I am already registered on the Portal. Do I need to register again to access the new online vehicle permit form?
No, if you are already registered on the EPA Interaction Portal you don't need to register again.
Please note that the name registered on the account will be the name in which the new vehicle permit will be issued. If you are applying for a new vehicle permit under a different name (different individual or business) please register on the portal under a new name. If the applicant is a business, the name entered at the registration time will have to be identical to the name on the certificate of incorporation.
Yes, you can if you are leasing the vehicle.
Please note that the name registered on the account will be the name in which the vehicle permit will be issued. If you are applying for a new vehicle permit under a different name (individual or business) please register on the portal under a new name.
Contact us on 1300 372 842 (1300 EPA VIC).
No, your application can be kept as a draft for 7 days after the day it was created. You can access the application as many times as you want over those 7 days. If the application is not completed within 7 days of being started, the application status will change to 'cancelled'.
For an application as an individual, please ensure that you have the following documents scanned and ready to be uploaded:
- driver's licence
- vehicle registration certificate
- statutory declaration of the person who has committed a relevant offence (if applicable).
If you are making an application on behalf of a company, please ensure that you have the following documents scanned and ready to be uploaded:
- driver's licence of the applicant
- vehicle registration certificate
- letter from the director of the company
- statutory declaration(s) of the person who has committed a relevant offence (at an individual or corporate level as applicable).
AS2809 tanker design approval (for tanker applicants applying for flammable liquid).
Lease agreement (for lessee applicants).
Permit to transport prescribed industrial waste (IWRG811) provides guidance on which documents are required when applying for a new permit.
Please note that the size limit per attachment is 10MB.
Image files must be submitted in one of the following formats:
- .ai - Adobe Illustrator file
- .bmp - bitmap image
- .gif - GIF image
- .ico - Icon file
- .jpeg or .jpg - JPEG image
- .png - PNG image
- .ps - PostScript file
- .psd - PSD image
- .svg - scalable vector graphics file
- .tif or .tiff - TIFF image
Document files must be submitted in one of the following formats:
- .doc and .docx - Microsoft Word file
- .odt - OpenOffice Writer document file
- .pdf - PDF file
- .rtf - rich text format
- .tex - A LaTeX document file
- .txt - plain text file
- .wks and .wps- Microsoft Works file
- .wpd - WordPerfect document
- .csv - Comma separated value file
- .ppt - PowerPoint presentation
- .pptx - PowerPoint Open XML presentation
- .csv - Comma separated value file
The minimum information required to enable EPA to process applications from vehicle lessees should be contained in a lease agreement that includes the following:
- the names of the parties in the agreement
- the date of the agreement
- vehicle details (including registration number)
- conditions of the agreement:
- duration of the agreement
- commencement date
- who is responsible for what (as a minimum, including who is responsible for ensuring that the vehicle is fit for the purpose of transporting the prescribed industrial waste to be specified in the permit, and for maintaining the insurance policy)
- signatures of the lessor and the lessee.
Applicants should be aware that it is an offence under the Environment Protection Act 1970 to intentionally or negligently provide incorrect or misleading information to EPA or to conceal information from EPA. EPA may cancel a permit if satisfied that information in the online application for the permit was false or misleading. The declarations made at the end of the form provide legal grounds for any immediate cancellation of the permit and prosecution if any false information or fraud is detected. Section 24 of the Environment Protection (Industrial Waste Resource) Regulations 2009 establishes the cancellation of permits for providing false or misleading information.
The system won't let you proceed if you don't provide all the attachments required. However, if you believe you need to submit more information after submitting your online application, please contact us on 1300 372 842 (1300 EPA VIC).
Anyone who drives a vehicle transporting PIW must have a driver training certificate. This is completed through the Victorian Waste Management Association (VWMA), who run a one-day training course. The course covers topics including waste management, vehicle preparation and emergency procedure guides.
What is a letter from the director of the company? When do I need to attach to the vehicle permit application form?This is a letter on company letterhead confirming that the applicant is applying on behalf of the company. It is always needed for company applications. There is a specific field allocated for uploading this letter which comes after the upload field for driver's licence (refer to the application details tab).
- Vehicle guidance: non-tanker vehicle/trailers (IWRG814)
- Vehicle guidance: tanker/tanker trailer (IWRG816)
- vehicle features/fittings photo guide
provide information on types of feature/fittings that your vehicle may have in place depending on the waste type you wish to transport, the waste code requirements and the type of vehicle you have.
The error message will say the reason for the error. You will need to fix this before you can submit. If you need help you can contact us on 1300 372 842 (1300 EPA VIC).
This error can mean different things. Ensure you have the owner's name and all the correct details of the vehicle registration number with you as you fill in the online form.
- Confirm there isn't typo in the registration number.
- If you are not a lessee, make sure the name or company name used to register on the EPA portal matches the one provided to VicRoads as the owner of the vehicle. If it doesn't, either create a new portal account with the matching name or company name OR get the vehicle transferred in VicRoads to the company name and then apply again.
- If you are a lessee, make sure there is no typo in the vehicle owner's name field.
The body type does not affect the registration number check.
If this still doesn't solve your issue, please contact us on 1300 372 842 (1300 EPA VIC).
You can surrender your permit at any time by returning the permit statutory document along with a written request. You will be advised of the receipt of the request and if a pro-rata refund is applicable. The pro-rata refund can take up to 30 days to be issued once the surrender has been finalised.
Alternatively, if you are the new vehicle owner, you can apply to transfer the permit into your name by submitting an application to transfer the permit. Email the application to email@example.com. EPA will acknowledge receipt of the application and advise the value of the fee once assessment of your application is complete.
EPA must process the transfer within 21 days of receipt of a complete application and the relevant application fee, or 21 days after receiving any additional information requested by us, whichever is later.
Send a request by email to firstname.lastname@example.org. EPA will process the request and mail the permit sticker within 7 days.
If you are a producer, accredited agent or transporter, once your registration for the EPA Interaction Portal has been finalised and you have received your log in details, electronic waste transport certificates will be automatically allocated to your account.
Read more about waste transport certificates.
Vehicles carrying asbestos and contaminated soil in a quantity of 500 kg/litres or more are considered as placarded loads, and must have the Dangerous Goods “Class 9” labels on the front and rear of the vehicle. If the waste is carried in secondary containers (e.g. wheely bins), these units must be secured to the tray of the vehicle using load restraining devices.
Asbestos (packages and bulk loads) must be protected from adverse weather conditions using waterproof tarp covers (e.g. 650 gram PVC tarpaulin with acrylic lacquer on the top side, enveloped sides and tie downs). Higher vehicles must be fitted with retractable tarps or roll-on roll-off type tarp covers.
The driver’s cabin and load carrying area should be physically separated by a solid partition.
Guidance on the vehicle requirements is provided in Vehicle guidance: non-tanker vehicle/trailers (IWRG 814), and a summary of the requirements is available in Appendix 1 of this document. A vehicle features/fittings photo guide is also available.
Asbestos waste must be appropriately packaged in accordance with the requirements of Asbestos transport and disposal (publication IWRG611).
EPA has guidelines on vehicle standards which describe the vehicle feature/fittings requirements applicable to each vehicle type and the associated permitted waste codes:
- Vehicle guidance: Non-tanker vehicles/trailers (publication IWRG814)
- Vehicle guidance: Tanker/tanker trailer (publication IWRG816)
- Vehicle features/fittings photo guide
Contact the Victorian Waste Management Association (VWMA) for more information.
Find a facility licensed by EPA to dispose of waste by using the prescribed industrial waste database.
Waste effluent discharges into the environment are subject to works approvals and licensing. An exemption from these statutory processes is provided where an effluent reuse scheme meets EPA specifications. Further information can be found in Industrial water reuse (publication IWRG632).
Waste codes are described in Industrial Waste Resource Guidelines Waste Codes (publication IWRG822).
If transporting asbestos or designated waste (liquid 30XY) to/from a temporary storage site that is covered by Regulation 12 (1)(d) or (e) of the Scheduled Premises Regulations 2017, do I need a waste transport certificate?
Yes, the Environment Protection (Industrial Waste Resource) Regulations 2009 require prescribed industrial waste (PIW) to be transported in permitted vehicles and using waste transport certificates.
To enable the temporary storage of asbestos or designated waste (liquid 30XY) at an unlicensed site, the occupier must register the premises as a temporary storage site on EPA's website portal. This will enable waste transport certificates to be completed (as required by the Environment Protection (Industrial Waste Resource) Regulations 2009).
The material must be legally transported to and from the temporary storage site.
Granting accredited agent status is not automatic. Authorisation is based on a demonstrated knowledge of, and compliance with, the permit and waste transport certificate system. Assessment takes three to six months. There is no fee applicable; however, the transporter must satisfy the requirements.
More information can be found on the accredited agents page and in IWRG812.
You must obtain a consignment authorisation from the environment protection agency in the receiving state prior to the movement of prescribed industrial waste. There are also requirements, under the Environment Protection (Industrial Waste Resource) Regulations 2009 for the movement of non-liquid PIW (solids and sludges) to another state or territory from Victoria.
- Guidance on the movement of controlled waste into Victoria (IWRG831).
- Guidance on the movement of prescribed industrial waste from Victoria (IWRG832).
- Application forms for transportation of prescribed industrial waste across state borders.
Yes. You must get a permit from the Department of Agriculture, Water and the Environment, Canberra, ACT on 1800 803 772.
Reviewed 24 August 2020