Operating licences are for complex high-risk industrial and waste activities that are ongoing.
When you need an operating licence
At the end of your development licence commissioning phase you will need to apply for an operating licence. This licence will expire after 20 years. An exception to this is landfill activities, which can have a term of up to 99 years.
You also need an operating licence if you are currently operating an activity that has become a prescribed activity. With the Act now in force, a temporary exemption period applies. You will need to apply for an operating licence by the end of the exemption period.
Without having a previous development licence, you can go directly to an operating licence only when:
- you are currently operating a facility that requires an operating licence, under the Environment Protection Regulations.
- your operating licence expires, and you are re-applying for the same activity, at the same activity address.
The legal basis of operating licences are in section 45 of the Environment Protection Act 2017.
If you have a current licence, this automatically transitions to an operating licence on 1 July 2021. However, the conditions of your new operating licence will change. You can review the conditions by type of licensed operating activity.
We will work with each industry sector to transition to the new arrangements throughout 2022 and beyond. When we get in touch, we’ll explain our requirements and the condition changes specific to your licence. For more information about the process, refer to the Transition process for operating licence holders (publication 2019).
The timeframe to transition each type of operating licence is as follows:
Waste treatment, disposal, transport and recycling. This includes landfill (A05a) and most of the waste-related licence types (A01, A02, A07, A04).
It excludes tyre storage (A09), waste to energy (A08), land disposal premises (A06) and sewage and wastewater treatment (A03).
Waste treatment, disposal, transport and recycling. This covers sewage and wastewater treatment (A03).
Utilities – Water desalination (K04).
Utilities – Power stations (K01).
This covers air-related issues such as air discharges, odour and fire risks, tyre storage (A09), waste to energy (A08), land disposal premises (A06).
You can still apply to amend or transfer your operating licence before the transition. If your application is accepted, we’ll transition and amend it at the same time.
Amalgamated licences are a collection of licences held by one licence holder under the Environment Protection Act 1970. Under the Environment Protection Act 2017, these licences no longer exist. Licence holders will instead receive a licence for each individual activity site during the transition period.
If you have any queries, please contact us.
How to apply
For more application support, see How to apply for a licence.
Assessment process for new applications
Once you have submitted your operating licence application online, here’s what will happen next:
- We will assess your application. Part of this process will include checking against the environmental requirements. This is under section 74(3) in the Environment Protection Act 2017. We will also consider any public comments received and your responses to them.
- If we approve your operating licence, proposed conditions will be discussed with you before being issued. You will also receive a draft operating licence, before it is finalised.
If you already hold a development licence
We are required to decide within 15 business days of receiving your operating licence application. This is providing you’ve received a statement confirming you’ve completed the activity to our satisfaction.
In all other situations
We need to decide on a complete operating licence application within 42 business days of receiving it. However, this timeframe can change if we need additional information to make a decision.
Fees for an operating licence
There is no fee when you are progressing from a development licence to an operating licence. If you do not hold a development licence, the fee for an operating licence application is 84.78 fee units. This is the ‘base’ fee, which applies to all applications. If our assessment of your application exceeds 13 hours, an additional fee will apply.
Annual fees for an operating licence
For the purposes of section 55 of the Environment Protection Act 2017 , the annual fee of an operating licence is calculated in accordance with regulations 177 and 178 of the Environment Protection Regulations 2021 .
Some activities listed in the regulations have component fees that make up part of the annual fee. These activities include:
- A01 Reportable Priority Waste
- A05a Landfills
- A07 Organic processing
Holders of operating licences for these activities must submit waste information on request by the Authority so that the correct annual fee can be calculated and invoiced to the permission holder.
Under the previous Act (Environment Protection Act 1970), the required waste information was provided as part of an Annual Performance Statement (APS), however the replacement program for Permission Information and Performance Statements (PIPS) remains under development. Find out more about changing from Annual performance statements (APS) to Permission Information and Performance Statements (PIPS) .
Holders of A01, A05a or A07a operating licences will be contacted via email by the Authority requesting the submission of required waste acceptance information. These emails will be sent from DocuSign AU System email@example.com. Waste information must be provided by no later than 30 September 2022.
Affected operating licence holders may contact EPA at firstname.lastname@example.org should they require any further information or clarification regarding this process.
Appealing a decision
You can appeal to have a decision reviewed by the Victorian Civil and Administrative Tribunal (VCAT). This must be within 15 business days. For further information contact VCAT on (03) 9628 9777.
Send a copy of the appeal to the EPA within seven days of lodgement. Mark this to the attention of the Manager, Permissioning Unit.
Permission exemptions may apply to some activities.
Complying with your operating licence
You must ensure operating licence activities are maintained and operated so that the risk of harm to human health and the environment is reduced. This is so far as reasonably practicable. We will review your operating licence periodically. This is to make sure you are up-to-date with changing science, environmental conditions and community standards. As a result of this review, there may be a variation of licence conditions or revocation of the licence.
Decommissioning guidelines (OL_G7)
Read our guidelines on preparing a decommissioning plan for holders of operating licences subject to condition OL_G7:
Webinar – changes to operating licences
We have recorded a six-part webinar to help explain the changes as we transition from licences to operating licences.
You can choose to run through all the short videos as a playlist to see the entire presentation or you can choose to view a specific video. Individual videos include:
- Part 1 – Introduction
- Part 2 – Background and overview of the new permissions framework
- Part 3 – Transition of licences
- Part 4 – Changes to operating licence conditions
- Part 5 – Standard and specific conditions
- Part 6 – Further Information and your feedback.
To be read in conjunction with the videos, draft supporting guidance includes:
- Draft Guidance for operating licences (publication 1850) explains how operating licences under the Act will differ from old licences. Changes to the preamble of the operating licence template and revised General conditions are outlined in Section 1. The approach to Sectorial/Activity based and site-based conditions is discussed in Section 2.
- Draft Implementing the general environmental duty: A guide for licence holders (publication 1851) steps out the process in detail of developing a Risk Management and Monitoring Program as is one of the drafted operating licence conditions. These programs are to enable operating licence holders to monitor and demonstrate compliance with the General Environmental Duty.
- Draft Operating licence statutory document template outlines the look and structure of your new operating licence.
Reviewed 13 September 2022