A01 - Reportable priority waste management

This operating licence is required for storing, treating, reprocessing, containing or disposing of any reportable waste (transport) generated at another site, other than the following activities:

  • temporary storage – biomedical waste (A21 registration)
  • temporary storage – asbestos (A22 registration)
  • temporary storage – designated waste (A23 registration)
 
  • A01 conditions

    Note: Where a condition includes the words ‘placeholder’, values will be populated with information specific to your site.

    Condition code Description
    OL_G6.2 You must:
    (a) provide the Authority with a financial assurance in a form and for an amount determined by the Authority, by a date specified by the Authority; and
    (b) maintain such financial assurance (including any part of such assurance) so that it can be claimed on, utilised or realised by the Authority as and when required.
    OL_WA1 You must ensure all of the following:
    (a) Only waste of a type shown in Appendix 4 of your licence of this licence is accepted at the activity site; and
    (b) If it is identified that any waste has been received at the activity site that is of a type not shown in Appendix 4 of your licence in contravention of paragraph a) above, such waste must be placed in a designated and sign-posted temporary storage area and sent for disposal to a site licensed by the Authority to receive such waste within 21 days of the date it was received.
    OL_WA2 Wastes accepted at the activity site may only be treated or disposed of in accordance with Appendix 4 of your licence.
    OL_WM1 You can store up to [placeholder1 - quantity and units (litres for liquid wastes OR cubic metres OR tonnes for solid wastes of waste)] at the activity site at any time.
    OL_WM11 For all wastes of a type listed in Appendix 4 of your licence, you must keep records of:
    (a) incoming and outgoing movements of waste;
    (b) the current location of waste at your activity site; and
    (c) the waste type of any waste located at your activity site.
    These records must be retained for five years and be made available to the Authority on request.
    OL_WM2 Each container holding waste at the activity site must be labelled so that the contents and the waste producer can be identified.
    OL_WM4 You must ensure that waste does not burn at the premises.
    OL_G1 A copy of this licence must be kept at the activity site and be easily accessible to persons who are engaging in an activity conducted at the activity site. Information regarding the requirements of the licence and the Act duties must be included in site induction and training information.
    OL_G2 You must immediately notify the Authority by calling 1300 EPA VIC (1300 372 842) in the event of:
    (a) A discharge, emission or deposit which gives rise to, or may give rise to, actual or potential harm to human health or the environment;
    (b) A malfunction, breakdown or failure of risk control measures at the activity site which could reasonably be expected to give rise to actual or potential harm to human health or the environment; or
    (c) Any breach of the licence.
    OL_G3 You must notify the Authority within 48 hours of the occurrence of any the following:
    (a) Any change to your name or address (including your registered address and activity site as applicable);
    (b) You become, or are likely to become, an insolvent under administration;
    (c) You become, or are likely to become, an externally administered company under the Corporations Act; or
    (d) A change to an officer (as defined in the Act).
    You must update your information in the EPA Interaction Portal if any other relevant administrative details for your business change.
    OL_G4a You must provide to the Authority with a Permission Information and Performance Statement (PIPS) in the form determined by the Authority within 2 months of receiving notification in writing from the Authority. The PIPS may be released to the public (in whole or in part).
    OL_G4b Information and monitoring records used for the preparation of, inclusion in, or support of, any reporting or notification that is required of you by the Authority (including data reporting, performance reporting, documents evidencing any risk and monitoring program) must be:
    (a) retained for five years; and
    (b) made available to the Authority on request.
    OL_G5 1. You must develop a risk management and monitoring program for your activities which:
        (a) identifies all the risks of harm to human health and the environment which may arise from the activities you are engaging in at your activity site;
        (b) clearly defines your environmental performance objectives;
        (c) clearly defines your risk control performance objectives;
        (d) describes how the environmental and risk control performance objectives are being achieved;
        (e) identifies and describes how you will continue to eliminate or minimise the risks in 1(a) (above) so far as reasonably practicable (SFARP); and
        (f) describes how the information collated in compliance with this clause, is or will be disseminated, used or otherwise considered by you or any other entity.
    2. The risk management and monitoring program must be:
        (a) documented in writing;
        (b) signed by a duly authorised officer of the licensed entity; and
        (c) made available to the Authority on request.
    OL_G7 You must:
    (a) develop and maintain a decommissioning plan that is in accordance with the current decommissioning guidelines published by the Authority;
    (b) provide the decommissioning plan to the Authority upon request;
    (c) supply to the Authority an updated detailed decommissioning plan 40 business days prior to commencement of decommissioning, if you propose to divest a section of the licensed site, cease part or all of the licensed activity or reduce the basis upon which the licence was granted to a point where licensing is no longer required; and
    (d) decommission the licensed site in accordance with the detailed decommissioning plan, to the satisfaction of the Authority and within any reasonable timeframe which may be specified by the Authority.
    OL_WM14 All plant and equipment must be maintained and operated in proper working condition, in accordance with the manufacturer’s specifications

A02a - Other waste treatment (incineration)

This operating licence is required for immobilising, thermally degrading or incinerating waste.

  • A02a conditions

    Note: Where a condition includes the words ‘placeholder’, values will be populated with information specific to your site.

    Condition code Description
    OL_DA1 Discharge of waste to air must be in accordance with Appendix 5 of your licence.
    OL_DA2 Visible emissions to air other than steam must not be discharged from the premises, except as permitted by this licence.
    OL_WA2 Wastes accepted at the activity site may only be treated or disposed of in accordance with Appendix 4 of your licence.
    OL_WM1 You can store up to [placeholder1 - quantity and units (litres for liquid wastes OR cubic metres OR tonnes for solid wastes of waste)] at the activity site at any time.
    OL_WM13 Notwithstanding the discharge limits set out in this licence, the licence holder’s risk management and monitoring program must address:
    (a) Causes of short-term variation in emissions (which may include equipment or process failures and replacement of components);
    (b) Opportunities to reduce long term and event-driven emissions through practices or controls; and
    (c) Key indicators of emission variation including process and system indicators.
    OL_G1 A copy of this licence must be kept at the activity site and be easily accessible to persons who are engaging in an activity conducted at the activity site. Information regarding the requirements of the licence and the Act duties must be included in site induction and training information.
    OL_G2 You must immediately notify the Authority by calling 1300 EPA VIC (1300 372 842) in the event of:
    (a) A discharge, emission or deposit which gives rise to, or may give rise to, actual or potential harm to human health or the environment;
    (b) A malfunction, breakdown or failure of risk control measures at the activity site which could reasonably be expected to give rise to actual or potential harm to human health or the environment; or
    (c) Any breach of the licence.
    OL_G3 You must notify the Authority within 48 hours of the occurrence of any the following:
    (a) Any change to your name or address (including your registered address and activity site as applicable);
    (b) You become, or are likely to become, an insolvent under administration;
    (c) You become, or are likely to become, an externally administered company under the Corporations Act; or
    (d) A change to an officer (as defined in the Act).
    You must update your information in the EPA Interaction Portal if any other relevant administrative details for your business change.
    OL_G4a You must provide to the Authority with a Permission Information and Performance Statement (PIPS) in the form determined by the Authority within 2 months of receiving notification in writing from the Authority. The PIPS may be released to the public (in whole or in part).
    OL_G4b Information and monitoring records used for the preparation of, inclusion in, or support of, any reporting or notification that is required of you by the Authority (including data reporting, performance reporting, documents evidencing any risk and monitoring program) must be:
    (a) retained for five years; and
    (b) made available to the Authority on request.
    OL_G5 1. You must develop a risk management and monitoring program for your activities which:
        (a) identifies all the risks of harm to human health and the environment which may arise from the activities you are engaging in at your activity site;
        (b) clearly defines your environmental performance objectives;
        (c) clearly defines your risk control performance objectives;
        (d) describes how the environmental and risk control performance objectives are being achieved;
        (e) identifies and describes how you will continue to eliminate or minimise the risks in 1(a) (above) so far as reasonably practicable (SFARP); and
        (f) describes how the information collated in compliance with this clause, is or will be disseminated, used or otherwise considered by you or any other entity.
    2. The risk management and monitoring program must be:
        (a) documented in writing;
        (b) signed by a duly authorised officer of the licensed entity; and
        (c) made available to the Authority on request.
    OL_G7 You must:
    (a) develop and maintain a decommissioning plan that is in accordance with the current decommissioning guidelines published by the Authority;
    (b) provide the decommissioning plan to the Authority upon request;
    (c) supply to the Authority an updated detailed decommissioning plan 40 business days prior to commencement of decommissioning, if you propose to divest a section of the licensed site, cease part or all of the licensed activity or reduce the basis upon which the licence was granted to a point where licensing is no longer required; and
    (d) decommission the licensed site in accordance with the detailed decommissioning plan, to the satisfaction of the Authority and within any reasonable timeframe which may be specified by the Authority.
    OL_WM14 All plant and equipment must be maintained and operated in proper working condition, in accordance with the manufacturer’s specifications

A02b - Other waste treatment (e-waste) >500 tonnes

This operating licence is required for reprocessing specified electronic waste at a design capacity of more than 500 tonnes per year.

  • A02b conditions

    Note: Where a condition includes the words ‘placeholder’, values will be populated with information specific to your site.

    Condition code Description
    OL_WA2Wastes accepted at the activity site may only be treated or disposed of in accordance with Appendix 4 of your licence.
    OL_WM1You can store up to [placeholder1 - quantity and units (litres for liquid wastes OR cubic metres OR tonnes for solid wastes of waste)] at the activity site at any time.
    OL_WM4You must ensure that waste does not burn at the premises.
    OL_G1 A copy of this licence must be kept at the activity site and be easily accessible to persons who are engaging in an activity conducted at the activity site. Information regarding the requirements of the licence and the Act duties must be included in site induction and training information.
    OL_G2 You must immediately notify the Authority by calling 1300 EPA VIC (1300 372 842) in the event of:
    (a) A discharge, emission or deposit which gives rise to, or may give rise to, actual or potential harm to human health or the environment;
    (b) A malfunction, breakdown or failure of risk control measures at the activity site which could reasonably be expected to give rise to actual or potential harm to human health or the environment; or
    (c) Any breach of the licence.
    OL_G3 You must notify the Authority within 48 hours of the occurrence of any the following:
    (a) Any change to your name or address (including your registered address and activity site as applicable);
    (b) You become, or are likely to become, an insolvent under administration;
    (c) You become, or are likely to become, an externally administered company under the Corporations Act; or
    (d) A change to an officer (as defined in the Act).
    You must update your information in the EPA Interaction Portal if any other relevant administrative details for your business change.
    OL_G4a You must provide to the Authority with a Permission Information and Performance Statement (PIPS) in the form determined by the Authority within 2 months of receiving notification in writing from the Authority. The PIPS may be released to the public (in whole or in part).
    OL_G4b Information and monitoring records used for the preparation of, inclusion in, or support of, any reporting or notification that is required of you by the Authority (including data reporting, performance reporting, documents evidencing any risk and monitoring program) must be:
    (a) retained for five years; and
    (b) made available to the Authority on request.
    OL_G5 1. You must develop a risk management and monitoring program for your activities which:
        (a) identifies all the risks of harm to human health and the environment which may arise from the activities you are engaging in at your activity site;
        (b) clearly defines your environmental performance objectives;
        (c) clearly defines your risk control performance objectives;
        (d) describes how the environmental and risk control performance objectives are being achieved;
        (e) identifies and describes how you will continue to eliminate or minimise the risks in 1(a) (above) so far as reasonably practicable (SFARP); and
        (f) describes how the information collated in compliance with this clause, is or will be disseminated, used or otherwise considered by you or any other entity.
    2. The risk management and monitoring program must be:
        (a) documented in writing;
        (b) signed by a duly authorised officer of the licensed entity; and
        (c) made available to the Authority on request.
    OL_G7 You must:
    (a) develop and maintain a decommissioning plan that is in accordance with the current decommissioning guidelines published by the Authority;
    (b) provide the decommissioning plan to the Authority upon request;
    (c) supply to the Authority an updated detailed decommissioning plan 40 business days prior to commencement of decommissioning, if you propose to divest a section of the licensed site, cease part or all of the licensed activity or reduce the basis upon which the licence was granted to a point where licensing is no longer required; and
    (d) decommission the licensed site in accordance with the detailed decommissioning plan, to the satisfaction of the Authority and within any reasonable timeframe which may be specified by the Authority.
    OL_WM14 All plant and equipment must be maintained and operated in proper working condition, in accordance with the manufacturer’s specifications

A03 - Sewage treatment

This operating licence is required for treating, discharging or depositing sewage (including sullage), exceeding a design or actual flow rate of 5000 litres per day or on any day.

  • A03 conditions

    Note: Where a condition includes the words ‘placeholder’, values will be populated with information specific to your site.

    Condition code Description
    OL_DW2Discharge of waste to surface waters must be in accordance with Appendix 6 of your licence.
    OL_DW2.8Discharge of treated wastewater during wet weather conditions must be in accordance with specifications in "Discharge to Water" section of EPA Publication 1322 'Licence Management Guidelines'.
    OL_WM13Notwithstanding the discharge limits set out in this licence, the licence holder’s risk management and monitoring program must address:
    (a) Causes of short-term variation in emissions (which may include equipment or process failures and replacement of components);
    (b) Opportunities to reduce long term and event-driven emissions through practices or controls; and
    (c) Key indicators of emission variation including process and system indicators.
    OL_G1 A copy of this licence must be kept at the activity site and be easily accessible to persons who are engaging in an activity conducted at the activity site. Information regarding the requirements of the licence and the Act duties must be included in site induction and training information.
    OL_G2 You must immediately notify the Authority by calling 1300 EPA VIC (1300 372 842) in the event of:
    (a) A discharge, emission or deposit which gives rise to, or may give rise to, actual or potential harm to human health or the environment;
    (b) A malfunction, breakdown or failure of risk control measures at the activity site which could reasonably be expected to give rise to actual or potential harm to human health or the environment; or
    (c) Any breach of the licence.
    OL_G3 You must notify the Authority within 48 hours of the occurrence of any the following:
    (a) Any change to your name or address (including your registered address and activity site as applicable);
    (b) You become, or are likely to become, an insolvent under administration;
    (c) You become, or are likely to become, an externally administered company under the Corporations Act; or
    (d) A change to an officer (as defined in the Act).
    You must update your information in the EPA Interaction Portal if any other relevant administrative details for your business change.
    OL_G4a You must provide to the Authority with a Permission Information and Performance Statement (PIPS) in the form determined by the Authority within 2 months of receiving notification in writing from the Authority. The PIPS may be released to the public (in whole or in part).
    OL_G4b Information and monitoring records used for the preparation of, inclusion in, or support of, any reporting or notification that is required of you by the Authority (including data reporting, performance reporting, documents evidencing any risk and monitoring program) must be:
    (a) retained for five years; and
    (b) made available to the Authority on request.
    OL_G5 1. You must develop a risk management and monitoring program for your activities which:
        (a) identifies all the risks of harm to human health and the environment which may arise from the activities you are engaging in at your activity site;
        (b) clearly defines your environmental performance objectives;
        (c) clearly defines your risk control performance objectives;
        (d) describes how the environmental and risk control performance objectives are being achieved;
        (e) identifies and describes how you will continue to eliminate or minimise the risks in 1(a) (above) so far as reasonably practicable (SFARP); and
        (f) describes how the information collated in compliance with this clause, is or will be disseminated, used or otherwise considered by you or any other entity.
    2. The risk management and monitoring program must be:
        (a) documented in writing;
        (b) signed by a duly authorised officer of the licensed entity; and
        (c) made available to the Authority on request.
    OL_G7 You must:
    (a) develop and maintain a decommissioning plan that is in accordance with the current decommissioning guidelines published by the Authority;
    (b) provide the decommissioning plan to the Authority upon request;
    (c) supply to the Authority an updated detailed decommissioning plan 40 business days prior to commencement of decommissioning, if you propose to divest a section of the licensed site, cease part or all of the licensed activity or reduce the basis upon which the licence was granted to a point where licensing is no longer required; and
    (d) decommission the licensed site in accordance with the detailed decommissioning plan, to the satisfaction of the Authority and within any reasonable timeframe which may be specified by the Authority.
    OL_WM14 All plant and equipment must be maintained and operated in proper working condition, in accordance with the manufacturer’s specifications

A04 - Industrial wastewater treatment

This operating licence is required for discharging or depositing industrial wastewater generated at another site, exceeding a design or actual flow rate of 5000 litres per day or on any day.

  • A04 conditions

    Note: Where a condition includes the words ‘placeholder’, values will be populated with information specific to your site.

    Condition code Description
    OL_DW2Discharge of waste to surface waters must be in accordance with Appendix 6 of your licence.
    OL_DW2.8Discharge of treated wastewater during wet weather conditions must be in accordance with specifications in "Discharge to Water" section of EPA Publication 1322 'Licence Management Guidelines'.
    OL_WM13Notwithstanding the discharge limits set out in this licence, the licence holder’s risk management and monitoring program must address:
    (a) Causes of short-term variation in emissions (which may include equipment or process failures and replacement of components);
    (b) Opportunities to reduce long term and event-driven emissions through practices or controls; and
    (c) Key indicators of emission variation including process and system indicators.
    OL_G1 A copy of this licence must be kept at the activity site and be easily accessible to persons who are engaging in an activity conducted at the activity site. Information regarding the requirements of the licence and the Act duties must be included in site induction and training information.
    OL_G2 You must immediately notify the Authority by calling 1300 EPA VIC (1300 372 842) in the event of:
    (a) A discharge, emission or deposit which gives rise to, or may give rise to, actual or potential harm to human health or the environment;
    (b) A malfunction, breakdown or failure of risk control measures at the activity site which could reasonably be expected to give rise to actual or potential harm to human health or the environment; or
    (c) Any breach of the licence.
    OL_G3 You must notify the Authority within 48 hours of the occurrence of any the following:
    (a) Any change to your name or address (including your registered address and activity site as applicable);
    (b) You become, or are likely to become, an insolvent under administration;
    (c) You become, or are likely to become, an externally administered company under the Corporations Act; or
    (d) A change to an officer (as defined in the Act).
    You must update your information in the EPA Interaction Portal if any other relevant administrative details for your business change.
    OL_G4a You must provide to the Authority with a Permission Information and Performance Statement (PIPS) in the form determined by the Authority within 2 months of receiving notification in writing from the Authority. The PIPS may be released to the public (in whole or in part).
    OL_G4b Information and monitoring records used for the preparation of, inclusion in, or support of, any reporting or notification that is required of you by the Authority (including data reporting, performance reporting, documents evidencing any risk and monitoring program) must be:
    (a) retained for five years; and
    (b) made available to the Authority on request.
    OL_G5 1. You must develop a risk management and monitoring program for your activities which:
        (a) identifies all the risks of harm to human health and the environment which may arise from the activities you are engaging in at your activity site;
        (b) clearly defines your environmental performance objectives;
        (c) clearly defines your risk control performance objectives;
        (d) describes how the environmental and risk control performance objectives are being achieved;
        (e) identifies and describes how you will continue to eliminate or minimise the risks in 1(a) (above) so far as reasonably practicable (SFARP); and
        (f) describes how the information collated in compliance with this clause, is or will be disseminated, used or otherwise considered by you or any other entity.
    2. The risk management and monitoring program must be:
        (a) documented in writing;
        (b) signed by a duly authorised officer of the licensed entity; and
        (c) made available to the Authority on request.
    OL_G7 You must:
    (a) develop and maintain a decommissioning plan that is in accordance with the current decommissioning guidelines published by the Authority;
    (b) provide the decommissioning plan to the Authority upon request;
    (c) supply to the Authority an updated detailed decommissioning plan 40 business days prior to commencement of decommissioning, if you propose to divest a section of the licensed site, cease part or all of the licensed activity or reduce the basis upon which the licence was granted to a point where licensing is no longer required; and
    (d) decommission the licensed site in accordance with the detailed decommissioning plan, to the satisfaction of the Authority and within any reasonable timeframe which may be specified by the Authority.
    OL_WM14 All plant and equipment must be maintained and operated in proper working condition, in accordance with the manufacturer’s specifications

A05a - Landfills excluding municipal landfills servicing less than 5000 people

This operating licence is required for operating a landfill that receives, discharges or deposits solid waste (including solid industrial wastes) to land. This includes waste containment and management operations after the landfill has stopped accepting new waste, but doesn’t include:
  • operating municipal landfill facilities occupied by a council servicing less than 5000 people; or
  • landfills previously licensed by the Authority that stopped depositing solid waste to land prior to 1 July 2021 and didn’t hold an operating licence on 1 July 2021; or
  • landfills used only for the discharge or deposit of mining or extractive industry wastes in line with the Mineral Resources (Sustainable Development) Act 1990, that discharge or deposit waste solely to land.
  • A05a conditions

    Note: Where a condition includes the words ‘placeholder’, values will be populated with information specific to your site.

    Condition code Description
    OL_G6.2 You must:
    (a) provide the Authority with a financial assurance in a form and for an amount determined by the Authority, by a date specified by the Authority; and
    (b) maintain such financial assurance (including any part of such assurance) so that it can be claimed on, utilised or realised by the Authority as and when required.
    OL_L1 The risk management and monitoring program referenced in condition OL_G5 must be in accordance with Section A of the Landfill Licensing Guidelines (EPA Publication 1323, released September 2016). The risk management and monitoring program must be verified by a person who has been appointed as an environmental auditor under the Environment Protection Act 2017 and it must:
    (a) describe the environmental monitoring of landfill gas, leachate, groundwater, land, air, odour, noise, dust and surface water which will be undertaken to respond to the risks identified in the risk assessment;
    (b) contain trigger levels and contingency actions to prevent further pollution if trigger levels are exceeded; and
    (c) specify the frequency for completing environmental audits of the landfill operation.
    OL_L10 You must ensure that waste that has been previously deposited is not recovered and reprocessed except in accordance with written approval from EPA.
    OL_L11 You must ensure that waste is not stockpiled at the activity site prior to deposit in a cell except in accordance with written approval from EPA.
    OL_L12 You must ensure that an independent annual survey is conducted by a licensed surveyor, or other method approved by the Authority in writing, by the end of June each year for each landfill cell at the activity site and submitted to the Authority with your permission information and performance statement. The survey must:
    (a) confirm the volume and mass of air space consumed since the last survey; and
    (b) verify that the top of the waste deposited in cells is in compliance with the EPA approved pre-settlement contour plan.
    OL_L14 A weighbridge must be used at the landfill to measure and record:
    (a) the weight of waste received at the site; and
    (b) the weight of waste that is removed from the site.
    OL_L15 You must take measures to prevent hotspots in the waste mass at the landfill site.
    OL_L16 You must report hotspots within the waste mass to the Authority within 24 hours of detection, and provide a follow-up action plan within 7 days detailing how the hotspot will be cooled, including monitoring, actions completed and to be taken, along with the proposed timeframes.
    OL_L17 You must manage hotspots within the waste mass in accordance with the Landfill Licensing Guidelines (EPA Publication 1323).
    OL_L18 You must:
    (a) notify the Authority of your intention to commence construction of a new landfill cell at the activity site by written notice in accordance with Appendix 7 of the Landfill Licensing Guidelines (EPA Publication 1323); and
    (b) not start constructing a new cell without written approval from the Authority.
    OL_L19 Prior to commencing construction of a new landfill cell you must submit the following material to the Authority so that it may consider whether or not to grant approval for the construction of the new cell:
    (a) detailed designs of the landfill cell meaning plans, technical specifications and a construction quality assurance plan which comply with Section 6 and Appendices D, E and F of the Best Practice Environmental Management, Siting, Design, Operation and Rehabilitation of Landfills (EPA Publication 788);
    (b) an assessment report of the of the detailed designs prepared by a person who has been appointed as an environmental auditor under the Environment Protection Act 2017 in accordance with Appendix 14 of the Landfill Licensing Guidelines (EPA Publication 1323); and
    (c) a completed and signed auditor declaration in the format shown in Appendix 15 of the Landfill Licensing Guidelines (EPA Publication 1323).
    OL_L2 You must engage a person who has been appointed as an environmental auditor under the Environment Protection Act 2017 to conduct environmental audits of the nature and extent of the risk of harm to human health or the environment arising from landfill operation under Section 208 of the Act at the frequency specified in the monitoring program.
    OL_L20 Upon approval by the Authority to construct each new landfill cell, you must engage a person who has been appointed as an environmental auditor under the Environment Protection Act 2017 to conduct an environmental audit and submit an environmental audit statement and environmental audit report to the Authority. The environmental audit report must:
    (a) verify that the construction of the new landfill cell is in accordance with EPA approved designs;
    (b) assess any potential risks associated with the construction or use of the new landfill cell; and
    (c) be prepared in accordance with Section 212 of the Environment Protection Act 2017.
    OL_L21 You must not commence filling of any new landfill cell with waste without the written approval of EPA.
    OL_L22 You must implement a rehabilitation plan for the landfill. The plan must:
    (a) be revised after each cell is full, if necessary;
    (b) meet the requirements of Section 8 of Best Practice Environmental Management, Siting, Design, Operation and Rehabilitation of Landfills (EPA Publication 788);
    (c) set timeframes for placement of final capping of all completed cells, calculated from the date that the cell became full; and
    (d) set timeframes for the progressive capture and treatment of landfill gas and leachate from each completed cell.
    OL_L23 You must place intermediate cover on all cells within one month of the date that the cell became full. The intermediate cover must comprise a minimum of 500 mm of compacted clay or compacted clay rich soil or alternative cover approved by the Authority in writing.
    OL_L24 In circumstances where the deposit of waste in a cell is likely to cease for a period of three months or more, you must place intermediate cover on the cell within one month of the date that waste was last placed in the cell. The intermediate cover must comprise a minimum of 500 mm of compacted clay or compacted clay rich soil or alternative cover approved by the Authority in writing.
    OL_L25 Prior to commencing construction of each new section of landfill cap you must submit the following to the Authority for approval:
    (a) detailed designs of the landfill cap, meaning plans, technical specifications and a construction quality assurance plan which comply with Section 8 and Appendices D, E and F of the Best Practice Environmental Management, Siting, Design, Operation and Rehabilitation of Landfills (EPA Publication 788);
    (b) an assessment report of the detailed designs of the cap prepared by a person who has been appointed as an environmental auditor under the Environment Protection Act 2017 in accordance with Appendix 14 of the Landfill Licensing Guidelines (EPA Publication 1323); and
    (c) a completed and signed auditor declaration in the format shown in Appendix 15 of the Landfill Licensing Guidelines (EPA Publication 1323).
    OL_L26 Upon approval by the Authority to construct each new landfill cap you must engage a person who has been appointed as an environmental auditor under the Environment Protection Act 2017 to conduct and submit an environmental audit report to the Authority. The environmental audit report must:
    (a) verify that the construction of the cap is in accordance with EPA approved designs;
    (b) assess any potential risks associated with the construction; and
    (c) be prepared in accordance with Section 212 of the Environment Protection Act 2017.
    OL_L27 You must complete final capping of [Placeholder - cell(s) X, Y, Z] within [placeholder - years] of the date that cell became full, in compliance with the approved rehabilitation plan.
    OL_L28 You must provide the Authority with at least 6 month’s notice of your intention to cease accepting waste at the activity site.
    OL_L3 You must ensure that surface water is segregated from active landfill cells.
    OL_L4 Waters contaminated by leachate must not be discharged beyond the boundaries of the site.
    OL_L5 You must take all practicable measures to prevent emissions of landfill gas from exceeding the action levels specified in Table 6.4 of Best Practice Environmental Management, Siting, Design, Operation and Rehabilitation of Landfills (EPA Publication 788.3, released August 2015).
    OL_L6 All waste in the cell(s) listed in Appendix 7 of your licence, apart from at the active tipping face must be covered at all times.
    OL_L7 By the end of each day's operations waste must be covered in one of these ways:
    (a) with a layer of soil at least 0.15 metres thick if the waste is only solid inert waste;
    (b) with a layer of soil at least 0.30 metres thick for all other wastes;
    (c) using alternative cover approved by the Authority in writing.
    OL_L8 You must:
    (a) limit the area of the tipping face of each cell to [place holder – tipping face size];
    (b) only operate one tipping face at any time unless a second tipping face is required for short term operational reasons; and
    (c) ensure the active tipping face is mechanically stable as per Section 7.6 of the Best Practice Environmental Management, Siting, Design, Operation and Rehabilitation of Landfills (EPA Publication 788).
    OL_L9 You must ensure all of the following:
    (a) Waste that is accepted for disposal at the activity site is only placed into cell(s) listed in Appendix 7 of your licence; and
    (b) Waste for disposal is not placed outside of the perimeter of any cell(s) listed in Appendix 7 of your licence.
    OL_WA1 You must ensure all of the following:
    (a) Only waste of a type shown in Appendix 4 of your licence of this licence is accepted at the activity site; and
    (b) If it is identified that any waste has been received at the activity site that is of a type not shown in Appendix 4 of your licence in contravention of paragraph a) above, such waste must be placed in a designated and sign-posted temporary storage area and sent for disposal to a site licensed by the Authority to receive such waste within 21 days of the date it was received.
    OL_WM4 You must ensure that waste does not burn at the premises.
    OL_G1 A copy of this licence must be kept at the activity site and be easily accessible to persons who are engaging in an activity conducted at the activity site. Information regarding the requirements of the licence and the Act duties must be included in site induction and training information.
    OL_G2 You must immediately notify the Authority by calling 1300 EPA VIC (1300 372 842) in the event of:
    (a) A discharge, emission or deposit which gives rise to, or may give rise to, actual or potential harm to human health or the environment;
    (b) A malfunction, breakdown or failure of risk control measures at the activity site which could reasonably be expected to give rise to actual or potential harm to human health or the environment; or
    (c) Any breach of the licence.
    OL_G3 You must notify the Authority within 48 hours of the occurrence of any the following:
    (a) Any change to your name or address (including your registered address and activity site as applicable);
    (b) You become, or are likely to become, an insolvent under administration;
    (c) You become, or are likely to become, an externally administered company under the Corporations Act; or
    (d) A change to an officer (as defined in the Act).
    You must update your information in the EPA Interaction Portal if any other relevant administrative details for your business change.
    OL_G4a You must provide to the Authority with a Permission Information and Performance Statement (PIPS) in the form determined by the Authority within 2 months of receiving notification in writing from the Authority. The PIPS may be released to the public (in whole or in part).
    OL_G4b Information and monitoring records used for the preparation of, inclusion in, or support of, any reporting or notification that is required of you by the Authority (including data reporting, performance reporting, documents evidencing any risk and monitoring program) must be:
    (a) retained for five years; and
    (b) made available to the Authority on request.
    OL_G5 1. You must develop a risk management and monitoring program for your activities which:
        (a) identifies all the risks of harm to human health and the environment which may arise from the activities you are engaging in at your activity site;
        (b) clearly defines your environmental performance objectives;
        (c) clearly defines your risk control performance objectives;
        (d) describes how the environmental and risk control performance objectives are being achieved;
        (e) identifies and describes how you will continue to eliminate or minimise the risks in 1(a) (above) so far as reasonably practicable (SFARP); and
        (f) describes how the information collated in compliance with this clause, is or will be disseminated, used or otherwise considered by you or any other entity.
    2. The risk management and monitoring program must be:
        (a) documented in writing;
        (b) signed by a duly authorised officer of the licensed entity; and
        (c) made available to the Authority on request.
    OL_G7 You must:
    (a) develop and maintain a decommissioning plan that is in accordance with the current decommissioning guidelines published by the Authority;
    (b) provide the decommissioning plan to the Authority upon request;
    (c) supply to the Authority an updated detailed decommissioning plan 40 business days prior to commencement of decommissioning, if you propose to divest a section of the licensed site, cease part or all of the licensed activity or reduce the basis upon which the licence was granted to a point where licensing is no longer required; and
    (d) decommission the licensed site in accordance with the detailed decommissioning plan, to the satisfaction of the Authority and within any reasonable timeframe which may be specified by the Authority.
    OL_WM14 All plant and equipment must be maintained and operated in proper working condition, in accordance with the manufacturer’s specifications

A06 - Disposal to land

This operating licence is required for disposing septic tank sludge or sewage treatment plant sludge to land.

  • A06 conditions

    Note: Where a condition includes the words ‘placeholder’, values will be populated with information specific to your site.

    Condition code Description
    OL_G1 A copy of this licence must be kept at the activity site and be easily accessible to persons who are engaging in an activity conducted at the activity site. Information regarding the requirements of the licence and the Act duties must be included in site induction and training information.
    OL_G2 You must immediately notify the Authority by calling 1300 EPA VIC (1300 372 842) in the event of:
    (a) A discharge, emission or deposit which gives rise to, or may give rise to, actual or potential harm to human health or the environment;
    (b) A malfunction, breakdown or failure of risk control measures at the activity site which could reasonably be expected to give rise to actual or potential harm to human health or the environment; or
    (c) Any breach of the licence.
    OL_G3 You must notify the Authority within 48 hours of the occurrence of any the following:
    (a) Any change to your name or address (including your registered address and activity site as applicable);
    (b) You become, or are likely to become, an insolvent under administration;
    (c) You become, or are likely to become, an externally administered company under the Corporations Act; or
    (d) A change to an officer (as defined in the Act).
    You must update your information in the EPA Interaction Portal if any other relevant administrative details for your business change.
    OL_G4a You must provide to the Authority with a Permission Information and Performance Statement (PIPS) in the form determined by the Authority within 2 months of receiving notification in writing from the Authority. The PIPS may be released to the public (in whole or in part).
    OL_G4b Information and monitoring records used for the preparation of, inclusion in, or support of, any reporting or notification that is required of you by the Authority (including data reporting, performance reporting, documents evidencing any risk and monitoring program) must be:
    (a) retained for five years; and
    (b) made available to the Authority on request.
    OL_G5 1. You must develop a risk management and monitoring program for your activities which:
        (a) identifies all the risks of harm to human health and the environment which may arise from the activities you are engaging in at your activity site;
        (b) clearly defines your environmental performance objectives;
        (c) clearly defines your risk control performance objectives;
        (d) describes how the environmental and risk control performance objectives are being achieved;
        (e) identifies and describes how you will continue to eliminate or minimise the risks in 1(a) (above) so far as reasonably practicable (SFARP); and
        (f) describes how the information collated in compliance with this clause, is or will be disseminated, used or otherwise considered by you or any other entity.
    2. The risk management and monitoring program must be:
        (a) documented in writing;
        (b) signed by a duly authorised officer of the licensed entity; and
        (c) made available to the Authority on request.
    OL_G7 You must:
    (a) develop and maintain a decommissioning plan that is in accordance with the current decommissioning guidelines published by the Authority;
    (b) provide the decommissioning plan to the Authority upon request;
    (c) supply to the Authority an updated detailed decommissioning plan 40 business days prior to commencement of decommissioning, if you propose to divest a section of the licensed site, cease part or all of the licensed activity or reduce the basis upon which the licence was granted to a point where licensing is no longer required; and
    (d) decommission the licensed site in accordance with the detailed decommissioning plan, to the satisfaction of the Authority and within any reasonable timeframe which may be specified by the Authority.
    OL_WM14 All plant and equipment must be maintained and operated in proper working condition, in accordance with the manufacturer’s specifications

A07a - Organic waste processing (large)

This operating licence is required for processing organic waste by aerobic or anaerobic biological conversion if one or more of the following applies:
  • more than 100 tonnes or 200 m3 of organic waste is accepted in any month
  • more than 70 tonnes or 140 m3 of organic waste is accepted in any month and more than 50 tonnes of pasteurised material, compost or digestate is produced in any month.

This operating licence activity does not include operations processing organic waste generated on site and that retain the processed organic waste on-site.

 
  • A07a conditions

    Note: Where a condition includes the words ‘placeholder’, values will be populated with information specific to your site.

    Condition code Description
    OL_WA1You must ensure all of the following:
    (a) Only waste of a type shown in Appendix 4 of your licence of this licence is accepted at the activity site; and
    (b) If it is identified that any waste has been received at the activity site that is of a type not shown in Appendix 4 of your licence in contravention of paragraph a) above, such waste must be placed in a designated and sign-posted temporary storage area and sent for disposal to a site licensed by the Authority to receive such waste within 21 days of the date it was received.
    OL_WM1You can store up to [placeholder1 - quantity and units (litres for liquid wastes OR cubic metres OR tonnes for solid wastes of waste)] at the activity site at any time.
    OL_WM4You must ensure that waste does not burn at the premises.
    OL_G1 A copy of this licence must be kept at the activity site and be easily accessible to persons who are engaging in an activity conducted at the activity site. Information regarding the requirements of the licence and the Act duties must be included in site induction and training information.
    OL_G2 You must immediately notify the Authority by calling 1300 EPA VIC (1300 372 842) in the event of:
    (a) A discharge, emission or deposit which gives rise to, or may give rise to, actual or potential harm to human health or the environment;
    (b) A malfunction, breakdown or failure of risk control measures at the activity site which could reasonably be expected to give rise to actual or potential harm to human health or the environment; or
    (c) Any breach of the licence.
    OL_G3 You must notify the Authority within 48 hours of the occurrence of any the following:
    (a) Any change to your name or address (including your registered address and activity site as applicable);
    (b) You become, or are likely to become, an insolvent under administration;
    (c) You become, or are likely to become, an externally administered company under the Corporations Act; or
    (d) A change to an officer (as defined in the Act).
    You must update your information in the EPA Interaction Portal if any other relevant administrative details for your business change.
    OL_G4a You must provide to the Authority with a Permission Information and Performance Statement (PIPS) in the form determined by the Authority within 2 months of receiving notification in writing from the Authority. The PIPS may be released to the public (in whole or in part).
    OL_G4b Information and monitoring records used for the preparation of, inclusion in, or support of, any reporting or notification that is required of you by the Authority (including data reporting, performance reporting, documents evidencing any risk and monitoring program) must be:
    (a) retained for five years; and
    (b) made available to the Authority on request.
    OL_G5 1. You must develop a risk management and monitoring program for your activities which:
        (a) identifies all the risks of harm to human health and the environment which may arise from the activities you are engaging in at your activity site;
        (b) clearly defines your environmental performance objectives;
        (c) clearly defines your risk control performance objectives;
        (d) describes how the environmental and risk control performance objectives are being achieved;
        (e) identifies and describes how you will continue to eliminate or minimise the risks in 1(a) (above) so far as reasonably practicable (SFARP); and
        (f) describes how the information collated in compliance with this clause, is or will be disseminated, used or otherwise considered by you or any other entity.
    2. The risk management and monitoring program must be:
        (a) documented in writing;
        (b) signed by a duly authorised officer of the licensed entity; and
        (c) made available to the Authority on request.
    OL_G7 You must:
    (a) develop and maintain a decommissioning plan that is in accordance with the current decommissioning guidelines published by the Authority;
    (b) provide the decommissioning plan to the Authority upon request;
    (c) supply to the Authority an updated detailed decommissioning plan 40 business days prior to commencement of decommissioning, if you propose to divest a section of the licensed site, cease part or all of the licensed activity or reduce the basis upon which the licence was granted to a point where licensing is no longer required; and
    (d) decommission the licensed site in accordance with the detailed decommissioning plan, to the satisfaction of the Authority and within any reasonable timeframe which may be specified by the Authority.
    OL_WM14 All plant and equipment must be maintained and operated in proper working condition, in accordance with the manufacturer’s specifications

A08 - Waste to energy

This operating licence is required for recovering energy from waste at a rated capacity of at least 3 megawatts (MW) of thermal capacity or at least one MW of electrical power.

  • A08 conditions

    Note: Where a condition includes the words ‘placeholder’, values will be populated with information specific to your site.

    Condition code Description
    OL_DA1Discharge of waste to air must be in accordance with Appendix 5 of your licence.
    OL_DA2Visible emissions to air other than steam must not be discharged from the premises, except as permitted by this licence.
    OL_WM13Notwithstanding the discharge limits set out in this licence, the licence holder’s risk management and monitoring program must address:
    (a) Causes of short-term variation in emissions (which may include equipment or process failures and replacement of components);
    (b) Opportunities to reduce long term and event-driven emissions through practices or controls; and
    (c) Key indicators of emission variation including process and system indicators.
    OL_G1 A copy of this licence must be kept at the activity site and be easily accessible to persons who are engaging in an activity conducted at the activity site. Information regarding the requirements of the licence and the Act duties must be included in site induction and training information.
    OL_G2 You must immediately notify the Authority by calling 1300 EPA VIC (1300 372 842) in the event of:
    (a) A discharge, emission or deposit which gives rise to, or may give rise to, actual or potential harm to human health or the environment;
    (b) A malfunction, breakdown or failure of risk control measures at the activity site which could reasonably be expected to give rise to actual or potential harm to human health or the environment; or
    (c) Any breach of the licence.
    OL_G3 You must notify the Authority within 48 hours of the occurrence of any the following:
    (a) Any change to your name or address (including your registered address and activity site as applicable);
    (b) You become, or are likely to become, an insolvent under administration;
    (c) You become, or are likely to become, an externally administered company under the Corporations Act; or
    (d) A change to an officer (as defined in the Act).
    You must update your information in the EPA Interaction Portal if any other relevant administrative details for your business change.
    OL_G4a You must provide to the Authority with a Permission Information and Performance Statement (PIPS) in the form determined by the Authority within 2 months of receiving notification in writing from the Authority. The PIPS may be released to the public (in whole or in part).
    OL_G4b Information and monitoring records used for the preparation of, inclusion in, or support of, any reporting or notification that is required of you by the Authority (including data reporting, performance reporting, documents evidencing any risk and monitoring program) must be:
    (a) retained for five years; and
    (b) made available to the Authority on request.
    OL_G5 1. You must develop a risk management and monitoring program for your activities which:
        (a) identifies all the risks of harm to human health and the environment which may arise from the activities you are engaging in at your activity site;
        (b) clearly defines your environmental performance objectives;
        (c) clearly defines your risk control performance objectives;
        (d) describes how the environmental and risk control performance objectives are being achieved;
        (e) identifies and describes how you will continue to eliminate or minimise the risks in 1(a) (above) so far as reasonably practicable (SFARP); and
        (f) describes how the information collated in compliance with this clause, is or will be disseminated, used or otherwise considered by you or any other entity.
    2. The risk management and monitoring program must be:
        (a) documented in writing;
        (b) signed by a duly authorised officer of the licensed entity; and
        (c) made available to the Authority on request.
    OL_G7 You must:
    (a) develop and maintain a decommissioning plan that is in accordance with the current decommissioning guidelines published by the Authority;
    (b) provide the decommissioning plan to the Authority upon request;
    (c) supply to the Authority an updated detailed decommissioning plan 40 business days prior to commencement of decommissioning, if you propose to divest a section of the licensed site, cease part or all of the licensed activity or reduce the basis upon which the licence was granted to a point where licensing is no longer required; and
    (d) decommission the licensed site in accordance with the detailed decommissioning plan, to the satisfaction of the Authority and within any reasonable timeframe which may be specified by the Authority.
    OL_WM14 All plant and equipment must be maintained and operated in proper working condition, in accordance with the manufacturer’s specifications

A09a - Waste tyre storage (large)

This operating licence is required for storing more than 40 tonnes or 5000 EPU of waste tyres on a site at any time and for any purpose.

 

  • A09a conditions

    Note: Where a condition includes the words ‘placeholder’, values will be populated with information specific to your site.

    Condition code Description
    OL_WM1.5You can only store up to [placeholder - quantity of waste tyres in EPU or tonnes] of waste tyres at the activity site at any time.
    OL_WM1.6The maximum size of a pile of tyres stored outdoors must not exceed 20 m long, by 6 m wide, by 3 m high.
    OL_WM1.9Individual outdoor tyre storage piles must be separated by a minimum distance of 20m.
    OL_WM11For all wastes of a type listed in Appendix 4 of your licence, you must keep records of:
    (a) incoming and outgoing movements of waste;
    (b) the current location of waste at your activity site; and
    (c) the waste type of any waste located at your activity site.
    These records must be retained for five years and be made available to the Authority on request.
    OL_WM12You must prepare an emergency management plan which:
    (a) Includes details of the following matters:
    (i) Actions to be taken during and immediately after a pollution incident;
    (ii) Safety equipment stored on the activity site to control a pollution incident (and details of routine inspections and regular maintenance of such equipment);
    (iii) Contact information for the individuals on site responsible for managing the response to a pollution incident;
    (iv) The procedure for notifying surrounding sites and relevant agencies of the pollution incident;
    (v) A map of the activity site and surrounding areas (including sensitive receptors) that could be potentially impacted during a pollution incident;
    (vi) Emergency response training which has been provided to all persons involved in the activities conducted at the activity site; and
    (vii) Identification of all persons involved in activities at the activity site who have completed emergency response and other relevant training applicable to responding to a pollution incident;
    (b) is reviewed and, if necessary, revised and updated whenever the hazards, risks or contact details of relevant persons change at the activity site;
    (c) must be made available to the Authority on request; and
    (d) must be reviewed by a suitably qualified person.
    OL_WM4You must ensure that waste does not burn at the premises.
    OL_WM4.1You must maintain onsite fire fighting equipment and access to water supplies that are capable of controlling and extinguishing a [placeholder] fire at the activity site.
    OL_WM4.2You must maintain clear access for emergency and fire services vehicles, and fire protection equipment (including fire hydrants and fire hoses) or related signage.
    OL_WM4.5Tyres at the activity site must only be stored outside.
    OL_WM9You must maintain an effective method of security which prevents unauthorised access.
    OL_G1 A copy of this licence must be kept at the activity site and be easily accessible to persons who are engaging in an activity conducted at the activity site. Information regarding the requirements of the licence and the Act duties must be included in site induction and training information.
    OL_G2 You must immediately notify the Authority by calling 1300 EPA VIC (1300 372 842) in the event of:
    (a) A discharge, emission or deposit which gives rise to, or may give rise to, actual or potential harm to human health or the environment;
    (b) A malfunction, breakdown or failure of risk control measures at the activity site which could reasonably be expected to give rise to actual or potential harm to human health or the environment; or
    (c) Any breach of the licence.
    OL_G3 You must notify the Authority within 48 hours of the occurrence of any the following:
    (a) Any change to your name or address (including your registered address and activity site as applicable);
    (b) You become, or are likely to become, an insolvent under administration;
    (c) You become, or are likely to become, an externally administered company under the Corporations Act; or
    (d) A change to an officer (as defined in the Act).
    You must update your information in the EPA Interaction Portal if any other relevant administrative details for your business change.
    OL_G4a You must provide to the Authority with a Permission Information and Performance Statement (PIPS) in the form determined by the Authority within 2 months of receiving notification in writing from the Authority. The PIPS may be released to the public (in whole or in part).
    OL_G4b Information and monitoring records used for the preparation of, inclusion in, or support of, any reporting or notification that is required of you by the Authority (including data reporting, performance reporting, documents evidencing any risk and monitoring program) must be:
    (a) retained for five years; and
    (b) made available to the Authority on request.
    OL_G5 1. You must develop a risk management and monitoring program for your activities which:
        (a) identifies all the risks of harm to human health and the environment which may arise from the activities you are engaging in at your activity site;
        (b) clearly defines your environmental performance objectives;
        (c) clearly defines your risk control performance objectives;
        (d) describes how the environmental and risk control performance objectives are being achieved;
        (e) identifies and describes how you will continue to eliminate or minimise the risks in 1(a) (above) so far as reasonably practicable (SFARP); and
        (f) describes how the information collated in compliance with this clause, is or will be disseminated, used or otherwise considered by you or any other entity.
    2. The risk management and monitoring program must be:
        (a) documented in writing;
        (b) signed by a duly authorised officer of the licensed entity; and
        (c) made available to the Authority on request.
    OL_G7 You must:
    (a) develop and maintain a decommissioning plan that is in accordance with the current decommissioning guidelines published by the Authority;
    (b) provide the decommissioning plan to the Authority upon request;
    (c) supply to the Authority an updated detailed decommissioning plan 40 business days prior to commencement of decommissioning, if you propose to divest a section of the licensed site, cease part or all of the licensed activity or reduce the basis upon which the licence was granted to a point where licensing is no longer required; and
    (d) decommission the licensed site in accordance with the detailed decommissioning plan, to the satisfaction of the Authority and within any reasonable timeframe which may be specified by the Authority.
    OL_WM14 All plant and equipment must be maintained and operated in proper working condition, in accordance with the manufacturer’s specifications

A13a - Waste and resource recovery (large)

This operating licence is required for receiving, storing or processing waste generated at another site, including specified combustible recyclable and waste material. Excluding reportable priority waste (transport), for the purposes of resource recovery or off-site transfer or disposal, if one of the following applies:

  • 4000 tonnes or more of waste is received in any month
  • 10,000 m3 or more of waste is stored on the site at any time.
  • A13a conditions

    Note: Where a condition includes the words ‘placeholder’, values will be populated with information specific to your site.

    Condition code Description
    OL_G6.1

    You must:
    (a) prior to receiving waste at the activity site, provide the Authority with a financial assurance in a form and for an amount determined by the Authority; and
    (b) maintain such financial assurance (including any part of such assurance) so that it can be claimed on, utilised or realised by the Authority as and when required.

    Information that may assist you to comply with this condition:

    Financial Assurance is a financial instrument that is required to be put in place as a condition of particular permissioned activities.

    More information on this condition is available in EPA Publication 1850 Guidance for operating licenses – Part 3: Financial assurance.

    OL_WA1

    You must ensure all of the following:
    (a) Only waste of a type shown in Appendix 4 of your licence of this licence is accepted at the activity site; and
    (b) If it is identified that any waste has been received at the activity site that is of a type not shown in Appendix 4 of your licence in contravention of paragraph a) above, such waste must be placed in a designated and sign-posted temporary storage area and sent for disposal to a site licensed by the Authority to receive such waste within 21 days of the date it was received.

    Information that may assist you to comply with this condition:

    This condition requires a process to effectively identify and classify incoming wastes to ensure only those permitted are accepted, and a way of managing incoming material that you are not lawfully permitted to accept.

    OL_WM1.1

    You must not store more than [placeholder - XX metres cubed or XX tonnes] of all wastes at the activity site at one time. The method for calculating this volume must be agreed with the Authority.

    Information that may assist you to comply with this condition:

    This condition specifies the maximum amount of waste that you may store. Storage of large quantities of waste typically represents a substantial hazard to the environment. This issue is taken into account when determining the amount of financial assurance you are required to have, which is calculated according to the amount and type of waste stored at your premises.

    This requires a tracking system that allows you to determine the amount of waste stored on site at any one time, and a process to trigger alerts when capacity limits are being approached.

    Exceeding the maximum storage capacity at any time is a non-compliance with this condition and must be reported to EPA.

    OL_WM1.35

    By the 15th day of every month you must submit a report to the Authority which includes the following information:
    (a) the total volume of each waste type listed in Appendix 4 of your licence you have received at your activity site for the previous month;
    (b) the total volume of each waste type listed in Appendix 4 of your licence that is currently stored or is being processed at your activity site, including any wastes that you have separated and/or processed that is still at your activity site; and
    (c) the total volume of each waste type listed in Appendix 4 of your licence that has been removed from your site for the previous month.

    The report must be in the form of the Authority approved form provided to you by the Authority for this purpose and emailed by close of business on the required date to: compliance.reporting@epa.vic.gov.au.

    Information that may assist you to comply with this condition:

    This condition requests key data to be reported to EPA on the amount of waste received, stored, processed and disposed from the site. This data helps EPA to monitor the flow of waste across the state and understand the risk posed at different sites.
    This will require you to have a tracking system in place that allows for you to account for the different types of waste received and processed at your site, and determine how much waste is stored at any one time.

    OL_WM11

    For all wastes of a type listed in Appendix 4 of your licence, you must keep records of:
    (a) incoming and outgoing movements of waste;
    (b) the current location of waste at your activity site; and
    (c) the waste type of any waste located at your activity site.
    These records must be retained for five years and be made available to the Authority on request.

    Information that may assist you to comply with this condition:

    This condition requires the recording and retention of information on the receipt or disposal of waste from the site. This requires a process to effectively identify and classify incoming wastes to ensure only those permitted are accepted, a method of tracking the location of particular wastes within the site, and a suitable system to record the information.

    OL_WM12

    You must prepare an emergency management plan which:
    (a) Includes details of the following matters:
    (i) Actions to be taken during and immediately after a pollution incident;
    (ii) Safety equipment stored on the activity site to control a pollution incident (and details of routine inspections and regular maintenance of such equipment);
    (iii) Contact information for the individuals on site responsible for managing the response to a pollution incident;
    (iv) The procedure for notifying surrounding sites and relevant agencies of the pollution incident;
    (v) A map of the activity site and surrounding areas (including sensitive receptors) that could be potentially impacted during a pollution incident;
    (vi) Emergency response training which has been provided to all persons involved in the activities conducted at the activity site; and
    (vii) Identification of all persons involved in activities at the activity site who have completed emergency response and other relevant training applicable to responding to a pollution incident;
    (b) is reviewed and, if necessary, revised and updated whenever the hazards, risks or contact details of relevant persons change at the activity site;
    (c) must be made available to the Authority on request; and
    (d) must be reviewed by a suitably qualified person.

    Information that may assist you to comply with this condition:

    All duty holders (irrespective of whether they hold a permission) must comply with the GED and section 25(4) (c), which requires you to “use and maintain adequate systems to ensure that if a risk of harm to human health or the environment from pollution or waste were to eventuate, its harmful effects would be minimised;”

    This condition clarifies that for permission holders, a documented environmental emergency management plan (EEMP) is required and is to contain the matters described in the condition, including a process for regular review and updating.

    More information on the preparation on an EEMP is described in chapter 6 of EPA publication 1667 Management and storage of combustible recyclable and waste materials – guideline.

    OL_WM15

    You must ensure all buildings involved in the receival, storage and processing of waste are maintained under negative pressure.

    Information that may assist you to comply with this condition:

    When odour and dust pose a risk to outside environments, a system that maintains a negative pressure within the building must be in place.

    Mechanisms such as ribbons or sheets, and pressure gauges may be used to achieve negative pressure in an enclosed building and reduce the risks from odour and dust.

    More information on how to manage the risks of odour is available on the EPA website under “effective odour capture system”.

    OL_WM16

    Fire-fighting water and related hydrant coverage must be provided so that every part of the activity site is within reach of a 10-metre hose stream issuing from a 60-metre hose connected to a hydrant.

    Information that may assist you to comply with this condition:

    This condition requires that the fire-fighting hoses and hydrants coverage be developed, maintained, and operate in accordance with relevant building and Australian standards.

    More information on managing the risk of fire is available at EPA Publication 1667 Management and storage of combustible recyclable and waste materials – guideline.

    OL_WM17

    Onsite stormwater infrastructure must be kept clean and free of any waste, debris or any other blockages to ensure free movement of stormwater.

    Information that may assist you to comply with this condition:

    This condition is concerned about the effective maintenance of the stormwater system and the prevention of unintentional blockages from waste and debris.

    This will involve having processes to identify and routinely check the condition of stormwater drains on site, and suitable controls to ensure they remain free flowing.

    More information on understanding risks to water is available at EPA Publication 1695 Assessing and controlling risk: A guide for business.

    OL_WM18

    Wastes received at the activity site must only be received and deposited to the allotted bays as per Appendix 2 of your licence.

    Information that may assist you to comply with this condition:

    This condition requires you to have a way of defining the boundaries of allocated bays specified in your permission and identifying when waste is stored outside limits.

    This may include a site map showing deposit and receival locations for different waste types and physical markings on site to ensure waste is only deposited in the allotted bays.

    OL_WM19

    Wastes, whether comingled, separated, sorted or otherwise stored in the allotted bays or stockpiles identified in Appendix 2 of your licence, must not be stored outside or above the marked height, width and lengths identified on allocated bays.

    Information that may assist you to comply with this condition:

    This condition requires a way of ensuring that waste is stored within the limits of the permission. Storage outside these limits can increase the risk of fire and restrict access to waste stockpiles in an emergency.

    This may include maintaining a site map showing deposit and receival locations for different waste types and physical markings on site indicating the defined bays and maximum storage heights and areas.

    More information on managing waste storage is available at EPA Publication 1667 - Management and storage of combustible recyclable and waste materials – guideline.

    OL_WM20

    Wastes whether comingled, separated, sorted or otherwise stored in stockpiles identified in Appendix 2 of your licence, must not be stored above the marked height on markers for each waste.

    Information that may assist you to comply with this condition:

    This condition requires a way of ensuring that waste is not stored above the maximum allowed height. This may include a site plan that identifies storage areas and the permitted heights as well as physical height indicators that are used to identify when the limit is being approached.

    OL_WM21

    All wastes whether comingled, separated, sorted or otherwise must be managed so as the maximum temperature within any waste is not above 90 degrees Celsius when stored.

    Information that may assist you to comply with this condition:

    Combustible recyclable and waste materials can pose a serious risk to the environment and human health. To reduce the risk of waste self-combusting, this condition requires the maximum temperature within a stockpile of waste to be managed so as to not exceed 90 degrees Celsius.

    This may include using a combination of fire controls, such as: probing, indoor/undercover storage, thermal imaging cameras, high fire risk days, pile orientation, bunker walls or separation/free air gaps.

    More information on ways to manage the risk of fire in recyclable and waste materials is available in chapter 5 of EPA Publication 1667 - Management and storage of combustible recyclable and waste materials – guideline.

    OL_G1

    A copy of this licence must be kept at the activity site and be easily accessible to persons who are engaging in an activity conducted at the activity site. Information regarding the requirements of the licence and the Act duties must be included in site induction and training information.

    Information that may assist you to comply with this condition:

    This condition will apply to all licences and require your licence to be visible and easily accessible to all persons involved in the activities conducted at your site, and to train all relevant persons regarding these requirements during site induction and training.

    OL_G2

    You must immediately notify the Authority by calling 1300 EPA VIC (1300 372 842) in the event of:
    (a) A discharge, emission or deposit which gives rise to, or may give rise to, actual or potential harm to human health or the environment;
    (b) A malfunction, breakdown or failure of risk control measures at the activity site which could reasonably be expected to give rise to actual or potential harm to human health or the environment; or
    (c) Any breach of the licence.

    Information that may assist you to comply with this condition:

    This condition expands upon your obligation under section 32 of the Environment Protection Act 2017 to notify EPA in the event of a “notifiable” incident, and outlines additional requirements associated with the management of activities covered by the permission.

    More information on this condition is available in EPA Publication 1850 Guidance for operating licenses – 2.3 Notify conditions.

    OL_G3

    You must notify the Authority within 48 hours of the occurrence of any the following:
    (a) Any change to your name or address (including your registered address and activity site as applicable);
    (b) You become, or are likely to become, an insolvent under administration;
    (c) You become, or are likely to become, an externally administered company under the Corporations Act; or
    (d) A change to an officer (as defined in the Act).
    You must update your information in the EPA Interaction Portal if any other relevant administrative details for your business change.

    Information that may assist you to comply with this condition:

    This condition applies to all permissions and requires the permission holder to ensure that EPA is able to maintain up to date identifying and contact information.

    More information on this condition is available in EPA Publication 1850 Guidance for operating licenses – 2.3 Notify conditions.

    OL_G4a

    You must provide to the Authority with a Permission Information and Performance Statement (PIPS) in the form determined by the Authority within 2 months of receiving notification in writing from the Authority. The PIPS may be released to the public (in whole or in part).

    Information that may assist you to comply with this condition:

    This condition requires permission holders to provide information and report on performance.

    More information on this condition is available in EPA Publication 1850 Guidance for operating licenses – 2.2.Reporting and record keeping conditions.

    OL_G4b

    Information and monitoring records used for the preparation of, inclusion in, or support of, any reporting or notification that is required of you by the Authority (including data reporting, performance reporting, documents evidencing any risk and monitoring program) must be:
    (a) retained for five years; and
    (b) made available to the Authority on request.

    Information that may assist you to comply with this condition:

    This condition requires information and records associated with the preparation of reports or notifications to EPA under this permission, to be maintained for five years.

    More information on this condition is available in EPA Publication 1850 Guidance for operating licenses – 2.2.Reporting and record keeping conditions.

    OL_G5

    1. You must develop a risk management and monitoring program for your activities which:
        (a) identifies all the risks of harm to human health and the environment which may arise from the activities you are engaging in at your activity site;
        (b) clearly defines your environmental performance objectives;
        (c) clearly defines your risk control performance objectives;
        (d) describes how the environmental and risk control performance objectives are being achieved;
        (e) identifies and describes how you will continue to eliminate or minimise the risks in 1(a) (above) so far as reasonably practicable (SFARP); and
        (f) describes how the information collated in compliance with this clause, is or will be disseminated, used or otherwise considered by you or any other entity.
    2. The risk management and monitoring program must be:
        (a) documented in writing;
        (b) signed by a duly authorised officer of the licensed entity; and
        (c) made available to the Authority on request.

    Information that may assist you to comply with this condition:

    This condition requires a risk management and monitoring program (RMMP) to be developed and maintained for your permitted activitie/s.

    More information on this condition is available in EPA Publication 1850 Guidance for operating licenses – 2.1. Risk management and monitoring condition.

    OL_G7

    You must:
    (a) develop and maintain a decommissioning plan that is in accordance with the current decommissioning guidelines published by the Authority;
    (b) provide the decommissioning plan to the Authority upon request;
    (c) supply to the Authority an updated detailed decommissioning plan 40 business days prior to commencement of decommissioning, if you propose to divest a section of the licensed site, cease part or all of the licensed activity or reduce the basis upon which the licence was granted to a point where licensing is no longer required; and
    (d) decommission the licensed site in accordance with the detailed decommissioning plan, to the satisfaction of the Authority and within any reasonable timeframe which may be specified by the Authority.

    Information that may assist you to comply with this condition:

    This condition requires a decommissioning plan which outlines how you intend to cease using the facility and reinstate the land to how it was prior to any scheduled activity being commenced. This plan will need to be in accordance with the current EPA decommissioning guidelines.

    More information on this condition is available in EPA Publication 1850 Guidance for operating licenses – 2.4. Decommissioning condition.

    OL_WM14

    All plant and equipment must be maintained and operated in proper working condition, in accordance with the manufacturer’s specifications.

    Information that may assist you to comply with this condition:

    This condition will help you comply with your General Environmental Duty by ensuring that all plant and equipment are maintained and operated in accordance with manufacturers specifications.

    More information is available in EPA publication 1695 Assessing and controlling risk: A guide for business.

Reviewed 8 June 2021