A05a – Landfills (excluding municipal landfills servicing less than 5,000 people)

You must immediately notify the Authority by calling 1300 EPA VIC (1300 372 842) in the event of:

a) A discharge, emission or deposit which gives rise to, or may give rise to, actual or potential harm to human health or the environment;

b) A malfunction, breakdown or failure of risk control measures at the activity site which could reasonably be expected to give rise to actual or potential harm to human health or the environment; or

c) Any breach of the licence.

You must notify the Authority within 48 hours of the occurrence of any the following:

(a) Any change to your name or address (including your registered address and activity site as applicable);

(b) You become, or are likely to become, an insolvent under administration;

(c) You become, or are likely to become, an externally administered company under the Corporations Act; or

(d) A change to an officer (as defined in the Act).

You must update your information in the EPA Interaction Portal if any other relevant administrative details for your business change.

Information and monitoring records used for the preparation of, inclusion in, or support of, any reporting or notification that is required of you by the Authority (including data reporting, performance reporting, documents evidencing any risk and monitoring program) must be:

a) retained for five years; and

b) made available to the Authority on request.

1. You must develop a risk management and monitoring program for your activities which:

(a) identifies all the risks of harm to human health and the environment which may arise from the activities you are engaging in at your activity site;

(b) clearly defines your environmental performance objectives;

(c) clearly defines your risk control performance objectives;

(d) describes how the environmental and risk control performance objectives are being achieved;

(e) identifies and describes how you will continue to eliminate or minimise the risks in 1(a) (above) so far as reasonably practicable (SFARP); and

(f) describes how the information collated in compliance with this clause, is or will be disseminated, used or otherwise considered by you or any other entity.

2. The risk management and monitoring program must be:

(a) documented in writing;

(b) signed by a duly authorised officer of the licensed entity; and

(c) made available to the Authority on request.

You must:

(a) provide the Authority with a financial assurance in a form and for an amount determined by the Authority, by a date specified by the Authority; and

(b) maintain such financial assurance (including any part of such assurance) so that it can be claimed on, utilised or realised by the Authority as and when required.

The risk management and monitoring program referenced in condition OL_G05 must be in accordance with Section A of the Landfill licensing guidelines (EPA Publication 1323). The risk management and monitoring program must be verified by a person who has been appointed as an environmental auditor under the Environment Protection Act 2017 and it must:

a) describe the environmental monitoring of landfill gas, leachate, groundwater, land, air, odour, noise, dust and surface water which will be undertaken to respond to the risks identified in the risk assessment;

b) contain trigger levels and contingency actions to prevent further pollution if trigger levels are exceeded; and

c) specify the frequency for completing environmental audits of the landfill operation.

By the end of each day's operations waste must be covered in one of these ways:

a) with a layer of soil at least 0.15 metres thick if the waste is only solid inert waste;

b) with a layer of soil at least 0.30 metres thick for all other wastes;

c) using alternative cover approved by the Authority in writing.

You must:

a) limit the area of the tipping face of each cell to [placeholder1];

b) only operate one tipping face at any time unless a second tipping face is required for short term operational reasons; and

c) ensure the active tipping face is mechanically stable as per Section 7.6 of the Best practice environmental management: Siting, design, operation and rehabilitation of landfills (EPA Publication 788).

You must ensure all of the following:

a) Waste that is accepted for disposal at the activity site is only placed into cell(s) listed in Appendix 7; and

b) Waste for disposal is not placed outside of the perimeter of any cell(s) listed in Appendix 7.

You must ensure that an independent annual survey is conducted by a licensed surveyor, or other method approved by the Authority in writing, by the end of June each year for each landfill cell at the activity site and submitted to the Authority with your permission information and performance statement. The survey must:

a) confirm the volume and mass of air space consumed since the last survey; and

b) verify that the top of the waste deposited in cells is in compliance with the EPA approved pre-settlement contour plan.

A weighbridge must be used at the landfill to measure and record:

a) the weight of waste received at the site; and

b) the weight of waste that is removed from the site.

You must:

a) notify the Authority of your intention to commence construction of a new landfill cell at the activity site by written notice in accordance with Appendix 7 of the Landfill licensing guidelines (EPA Publication 1323); and

b) not start constructing a new cell without written approval from the Authority.

Prior to commencing construction of a new landfill cell you must submit the following material to the Authority so that it may consider whether or not to grant approval for the construction of the new cell:

a) detailed designs of the landfill cell meaning plans, technical specifications and a construction quality assurance plan which comply with Section 6 and Appendices D, E and F of the Best practice environmental management: Siting, design, operation and rehabilitation of landfills (EPA Publication 788);

b) an assessment report of the detailed designs prepared by a person who has been appointed as an environmental auditor under the Environment Protection Act 2017 in accordance with Appendix 14 of the Landfill licensing guidelines (EPA Publication 1323); and

c) a completed and signed auditor declaration in the format shown in Appendix 15 of the Landfill licensing guidelines (EPA Publication 1323).

Upon approval by the Authority to construct each new landfill cell, you must engage a person who has been appointed as an environmental auditor under the Environment Protection Act 2017 to conduct an environmental audit and submit an environmental audit statement and environmental audit report to the Authority. The environmental audit report must:

a) verify that the construction of the new landfill cell is in accordance with EPA approved designs;

b) assess any potential risks associated with the construction or use of the new landfill cell; and

c) be prepared in accordance with Section 212 of the Environment Protection Act 2017.

You must implement a rehabilitation plan for the landfill. The plan must:

a) be revised after each cell is full, if necessary;

b) meet the requirements of Section 8 of Best practice environmental management: Siting, design, operation and rehabilitation of landfills (EPA Publication 788);

c) set timeframes for placement of final capping of all completed cells, calculated from the date that the cell became full; and

d) set timeframes for the progressive capture and treatment of landfill gas and leachate from each completed cell.

Prior to commencing construction of each new section of landfill cap you must submit the following to the Authority for approval:

a) detailed designs of the landfill cap, meaning plans, technical specifications and a construction quality assurance plan which comply with Section 8 and Appendices D, E and F of the Best practice environmental management: Siting, design, operation and rehabilitation of landfills (EPA Publication 788);

b) an assessment report of the detailed designs of the cap prepared by a person who has been appointed as an environmental auditor under the Environment Protection Act 2017 in accordance with Appendix 14 of the Landfill licensing guidelines (EPA Publication 1323); and

c) a completed and signed auditor declaration in the format shown in Appendix 15 of the Landfill licensing guidelines (EPA Publication 1323).

Upon approval by the Authority to construct each new landfill cap you must engage a person who has been appointed as an environmental auditor under the Environment Protection Act 2017 to conduct and submit an environmental audit report to the Authority. The environmental audit report must:

a) verify that the construction of the cap is in accordance with EPA approved designs;

b) assess any potential risks associated with the construction; and

c) be prepared in accordance with Section 212 of the Environment Protection Act 2017.

You must ensure all of the following:

a) Only waste of a type shown in Appendix 4 of this licence is accepted at the activity site; and

b) If it is identified that any waste has been received at the activity site that is of a type not shown in Appendix 4 in contravention of paragraph a) above, such waste must be placed in a designated and sign-posted temporary storage area and sent for disposal to a site licensed by the Authority to receive such waste within 21 days of the date it was received.