Waste Tracker is an electronic system that tracks reportable priority waste in Victoria.
Using Waste Tracker helps you meet your duty to notify of transaction in reportable priority waste. If you handle reportable priority waste, you must let us know every time it changes hands – for example, from producer to transporter and from transporter to receiver. This notification must include all information listed in Schedule 7 of the Environment Protection Regulations 2021.
You must use Waste Tracker to record transactions if you're a:
- producer of reportable priority waste
- accredited consigner who creates waste records for producers
- transporter administrator or driver of reportable priority waste
- receiver administrator or site receiver of reportable priority waste.
You're accountable for the information provided in Waste Tracker. This includes information entered for you by an accredited consigner or transporter.
Waste Tracker does not replace your commercial transaction records, logistics or inventory management systems.
When to use Waste Tracker
Waste producers must create a record in Waste Tracker and assign a transporter before allowing waste to be transported. If an accredited consigner is tracking waste on behalf of a producer, the producer can still see the waste record under their account.
Transporter administrators must assign a record to a driver before the waste is collected.
Drivers must enter information into Waste Tracker at the time they pick up the waste. They must also do this when they drop off the waste.
Receivers must update the waste record at the time the waste is delivered. Waste Tracker allows receivers to accept grouped waste records in a single transaction. A grouped waste record (formerly known as a milk run) is when a driver collects multiple waste records from several locations. There must be a separate waste record for each load. These individual records may be grouped together as a grouped waste record.
If you perform multiple roles, you must perform these actions separately in Waste Tracker. For example, if you're a producer and a transporter, you must go through both steps in the process. This means creating a waste record, assigning yourself as the transporter, then assigning the record to a driver.
For information on transporting waste out of Victoria, visit Transport waste interstate.
Accessing Waste Tracker
The following roles need to use our portal to access and create a waste record in Waste Tracker:
- waste producers
- accredited consigners
- transporter administrators
- receiver administrators.
You need a web-enabled device – such as a desktop computer, laptop, tablet or phone – with a browser. Waste Tracker works with Chrome, Firefox, Edge and Safari.
Drivers and site receivers can access a waste record using either our portal or our Waste Tracker mobile app. You can record transactions in the mobile app without an internet connection. The information uploads when you're next online.
You can download the Waste Tracker app from the App Store or Google Play.
How to get started
Waste producers, transport companies and sole trader drivers need to complete the Waste Tracker Business Set Up form and sign up to our portal.
Only someone authorised by the business – such as a CEO – can complete the Waste Tracker Business Set Up form on behalf of the organisation.
You need to link employees who:
- create records for your business
- invite and assign work to drivers (transporter administrators)
- invite and assign people who receive waste at your site (receiver administrators).
The employees you link also need to sign up to our portal so they can use Waste Tracker. The business set-up form allows their accounts to be linked to your business in Waste Tracker.
Make sure the employee information you provide in the form exactly matches what the employee uses when they sign up for a portal account. This includes their first name, last name and email address. If the information is different – for example, if you list ‘Joe’ in the business set-up form but the employee uses ‘Joseph’ when they sign up for their portal account – you will not be able to link them.
If you’ve linked your employees properly, you can see the records they create for your business.
You do not need to link:
- drivers
- people who receive waste at your site (site receivers).
This is because transporter administrators and receiver administrators can invite drivers and site receivers to connect to their business and can assign them to waste records.
To learn how to create and manage a record in Waste Tracker, visit:
To learn how Waste Tracker is used for your particular role, visit:
Alternative waste tracking systems
We can approve other waste tracking systems under regulation 83 of the Environment Protection Regulations 2021. Approvals last for 3 years.
Email api.enquiries@epa.vic.gov.au to request:
- application form for alternative system approval
- audit template
- API technical specifications
- API terms of use.
State whether your system is for in-house use or whether you're a third-party developer with a managed system.
We assess your application and let you know if we need more information.
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