An important requirement of licence condition OL_G5 is for you, the duty holder, to document your risk management and monitoring program (RMMP). The documentation serves two purposes: to provide you with a systematic way of identifying and managing risk to human health and the environment at your site; and to demonstrate to EPA how you are complying with licence condition OL_G5 and how you are meeting the GED.

Your environmental documentation may include, but not be limited to:

• conceptual site model;
• risk assessment documents;
• operational control procedures;
• environmental work instructions;
• monitoring results;
• instrument calibration records;
• incident reports;
• training records;
• EPA licence; and
• Permission Information and Performance Statement (PIPS) (formerly the Annual Performance Statement), National Pollutant Inventory (NPI), and National Greenhouse and Energy Reporting (NGER) reports.

Your environmental management documentation should be:

• readily available;
• suitable for use;
• held in a secure place (with copies readily accessible);
• protected from inadvertent or malicious alteration or destruction;
• available to all personnel;
• regularly revised;
• supplied to EPA on request; and
• retained for a minimum of five years.